Minutes: June 2019

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

JUNE 17, 2019

WILLIAMSBURG BRANCH

 

Present: Tony Cardinal, Judith Kocica, Tricia Lyons, Mary Jo Waite, Joe Braun

Absent: M.E. Steele-Pierce, Adam Bird

Staff:  Chris Wick, Maura Gray, Leslie Jacobs, Theresa Herron, Marcia Troknya, Melanie Smithey, Tracey McCullough, Andrea Brofft, Amy Buskey, Lynn Baird, Emily Wichman, Matthew Cooper, Skye Gruen

Mr. Cardinal called the meeting to order at 6:02 p.m.

ROLL CALL:

Roll Call: Tony Cardinal, here; Judith Kocica, here; Tricia Lyons, here; Mary Jo Waite, here; Joe Braun, here

Everyone rose to recite the Pledge of Allegiance.

PUBLIC DISCUSSION:

Mr. Cardinal invited any public matters to be brought forth to the board.  No discussion occurred.

MAY 20, 2019 MINUTES:

Mr. Cardinal asked for amendments, corrections or additions to the May 20, 2019 minutes.  No revisions were submitted.

Ms. Waite made a motion to approve the May 20, 2019 minutes, as mailed.  Ms. Lyons seconded the motion.  All present were in favor, with the exception of Mr. Braun, who abstained. The motion was adopted and the minutes were approved.

FISCAL OFFICER’S REPORT:

Ms. Gray submitted the May financial report which consisted of: the bank reconciliation; the check register; the MTD and YTD Fund Reports; the MTD and YTD Bank Reports; the System Balancing Report; and the PLF Report.  Ms. Gray also submitted the first quarter financial report, which consisted of the YTD Fund and Bank Reports; Revenue, General Fund and Non -General Fund expenses, and the Days of Wonder Lease Report.

Ms. Gray submitted a revision for the credit card policy and introduced Resolution R-2019-14: Acceptance of gifts, and Resolution R-2019-15: Disposal of unneeded or obsolete inventory.

Ms. Gray stated that the annual audit is complete and that there were no issues.  She submitted a waiver of post audit from the County Auditor for the board to sign-off on.

Ms. Kocica made a motion to approve the May financial report.  Mr. Braun seconded the motion.  All present were in favor, none opposed. The motion was adopted.

Ms. Kocica made a motion to approve the May bills, as listed.  Ms. Lyons seconded the motion.  All present were in favor, none opposed. The motion was adopted.

Ms. Kocica made a motion to approve the revisions to the credit card policy.  Ms. Waite seconded the motion.  All present were in favor, none opposed. The motion was adopted.

Ms. Kocica made a motion to authorize the fiscal officer to prepare and file the 2020 tax budget with the county auditor, on or before the filing deadline of July 20, 2019.  Mr. Braun seconded the motion.  All present were in favor, none opposed.  The motion was adopted.

 

DIRECTOR’S REPORT:

Ms. Wick discussed the Director’s report.

Ms. Wick commented on successful library programming.  She stated that over 2,000 people attended summer reading kick-off events across the county.

The Veteran’s History Project was highlighted in a recent Local 12 news story.

Ms. Wick also stated that the Summer Reading Program is one of the Library’s core programs; it helps to prevent the summer slide or academic regression.  As of the June 17th, over 7,300 patrons have signed up for this year’s Summer Reading Program.

The Educator Card Program is progressing nicely, with nearly all school districts responding.  E-cards will be delivered to teachers at all county schools for the start of the school year.

NEW BUSINESS:

Mr. Braun made a motion to approve Resolution R-2019-14: Acceptance of gifts to the library: donations as listed.  Ms. Lyons seconded the motion. All present were in favor, none opposed. The resolution was adopted.

Ms. Kocica made a motion to approve Resolution R-2019-15: Disposal of unneeded or obsolete library material.  Mr. Braun seconded the motion.  Roll call vote: Mr. Cardinal, aye; Ms. Kocica, aye; Mr. Braun, aye; Ms. Lyons, aye; Ms. Waite, aye.   All present were in favor, none opposed. The resolution was adopted.

EXECUTIVE SESSION:
Mr. Cardinal entertained a motion to go into executive session to consider the promotion and/or compensation of one or more public employee(s) or official(s) per the terms and conditions of ORC 121.22 (G) (1).  Mr. Braun made a motion to go into executive session; Ms. Kocica seconded the motion.  Roll call vote: Mr. Cardinal, aye; Ms. Kocica, aye; Mr. Braun, aye; Ms. Lyons, aye; Ms. Waite, aye.  The board went into executive session at 6:26 p.m.

The board came out of executive session at 8:33 p.m.

Ms. Kocica made a motion to elevate Jessica Bell, Technical Assistant (pay grade 3) in the IS department to an ILS Specialist (pay grade 4) at the rate of $14.56 per hour, with a six month probationary period.  Upon successful completion of the probationary period, her rate of pay will increase to $16.50 per hour.  Mr. Braun seconded the motion.  All present were in favor, none opposed.  The motion was adopted.

Ms. Kocica made a motion to increase the salary of Leslie Jacobs, Assistant Director, from $37.10 per hour to $38.21 per hour retroactive to the date that Ms. Jacobs assumed the duties and responsibilities of the HR Generalist.  Ms. Lyons seconded the motion.  All present were in favor, none opposed.  The motion was adopted.

Ms. Waite made a motion to adjourn.  Ms. Lyons seconded the motion. All present were in favor, none opposed. The meeting adjourned at 8:35 p.m.

 

 

____________________________________                        _______________________________________

Board President                                                                            Board Secretary

 

Date_____________________________

0 replies

Leave a Reply

Want to join the discussion?
Feel free to contribute!

Leave a Reply

Your email address will not be published. Required fields are marked *