Minutes: May 2019
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
MAY 20, 2019
Present: M.E. Steele-Pierce, Tony Cardinal, Judith Kocica, Tricia Lyons, Adam Bird, Mary Jo Waite
Absent: Joe Braun
Staff: Chris Wick, Theresa Herron, Marcia Troknya, Melanie Smithey, Tracey McCullough, Laurie Henry, Andrea Brofft, Amy Buskey, Robb Hirschauer, Lynn Baird, Emily Wichman, Jessica Bell, Beth Lammrish, Amy Vogel, Lisa Breithaupt, Amanda Seifert, Jordan Williams
Guests: The Amelia Garden Club
Dr. Steele-Pierce called the meeting to order at 6:05 p.m.
Roll Call: Dr. Steele-Pierce, here; Tony Cardinal, here; Adam Bird, here; Judith Kocica, here; Tricia Lyons, here; Mary Jo Waite, here.
Everyone rose to recite the Pledge of Allegiance.
MARCH 18, 2019 MINUTES:
Dr. Steele-Pierce asked for amendments, corrections or additions to the March 18, 2019 minutes. No revisions were submitted.
Mr. Bird made a motion to approve the March 18, 2019 minutes, as mailed. Mr. Cardinal seconded the motion. All present were in favor, with the exception of Ms. Lyons, who abstained. The motion was adopted and the minutes were approved.
The following members of the public addressed the board:
-Regarding the patron debt discussed at the January board meeting in reference to a proposed Welcome Back campaign.
Dr. Steele-Pierce submitted the following committee appointments to be effective for the remainder of 2019 through 2020:
Finance Committee: Ms. Kocica (chair) and Mr. Cardinal
Personnel Committee: Ms. Lyons (chair) and Mr. Cardinal
Building and Maintenance Committee: Mr. Cardinal and Mr. Braun (chair TBD)
Records Committee: Mr. Bird, Ms. Gray, Ms. Wick and Ms. Eckert (pursuant to ORC 3375.15, section 149.381)
AMELIA GARDEN CLUB PROPOSAL:
Connie Compton and Cindy Drefahl, members of the Amelia Garden Club, submitted a proposal to donate materials for and maintain flower beds at the entrance of the Amelia branch. Mr. Cardinal made a motion to approve the proposed donation, as presented. Ms. Waite seconded the motion. All present were in favor. The motion was approved.
FISCAL OFFICER’S REPORT:
In the absence of Ms. Gray, the fiscal officer’s report was presented by Ms. Smithey, Deputy Fiscal Officer. Ms. Smithey submitted the March and April financial reports which consisted of: the bank reconciliation; the check register; the MTD and YTD Fund Reports; the MTD and YTD Bank Reports; the System Balancing Report; and the PLF Report. Ms. Smithey stated that the PLF is approximately $88,000 above the state estimate.
Mr. Cardinal made a motion to approve the March and April financial reports. Mr. Bird seconded the motion. All present were in favor, none opposed. The motion was adopted.
Ms. Kocica made a motion to approve the March and April bills, as listed. Ms. Lyons seconded the motion. All present were in favor, none opposed. The motion was adopted.
Ms. Wick discussed the Director’s report.
In addition to the director’s report, Ms. Wick stated that items purchased as a result of the monetary donation from the Amelia Business Association included two chairs and two televisions. The televisions will be used to advertise and stream library programming information in the branch.
Ms. Wick stated that the library’s relationship with Better World Books will be ending as of May, 2019.
Ms. Wick commented on successful library programming.
Ms. Wick submitted the 2018 4th quarter, year-end, and the 2019 1st quarter engagement statistics, and the 2018 Annual Report.
Ms. Wick submitted the regional patron database maintenance schedule comparison for discussion at a later meeting.
Ms. Kocica made a motion to approve Resolution R-2019-12: Acceptance of gifts to the library: donations as listed. Mr. Cardinal seconded the motion. All present were in favor, none opposed. The resolution was adopted.
Mr. Bird made a motion to approve Resolution R-2019-13: Disposal of unneeded or obsolete library material. Ms. Waite seconded the motion. Roll call vote: Dr. Steele-Pierce, aye; Mr. Cardinal, aye; Mr. Bird, aye; Ms. Kocica, aye; Ms. Lyons, aye; Ms. Waite, aye. All present were in favor, none opposed. The resolution was adopted.
Dr. Steele-Pierce congratulated Hilda Lindner Knepp on her retirement and thanked her for 26 years of service to the library.
Mr. Bird made a motion to adjourn. Ms. Waite seconded the motion. All present were in favor, none opposed. The meeting adjourned at 6:57 p.m.
Board President Board Secretary
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