Minutes: September 2018
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
SEPTEMBER 17, 2018
MIAMI TOWNSHIP BRANCH
Present: Joseph Braun, Judith Kocica, M.E. Steele-Pierce, Tony Cardinal, Patricia Pryor
Absent: Bob Pautke, Tricia Lyons
Staff: Maura Gray, Leslie Jacobs, Theresa Herron, Marcia Troknya, Amy Vogel, Melanie Smithey, Tracey McCullough, Laurie Henry, Jessica Bell, Andrea Brofft
Absent: Chris Wick
Mr. Braun called the meeting to order at 6:02 p.m.
ROLL CALL:
Roll Call: Joseph Braun, here; Judith Kocica, here; Patricia Pryor, here; Dr. Steele-Pierce, here; Tony Cardinal, here
Everyone rose to recite the Pledge of Allegiance.
AUGUST 13, 2018 MINUTES:
Mr. Braun asked for amendments, corrections or additions to the August 13, 2018 minutes. Ms. Kocica submitted revisions.
Mr. Cardinal made a motion to approve the August 13, 2018 minutes, as amended. Dr. Steele-Pierce seconded the motion. All present were in favor, with the exception of Ms. Pryor, who abstained. The motion was adopted and the minutes were approved.
PUBLIC DISCUSSION:
Mr. Braun invited any public matters to be brought forth to the board. The following members of the public addressed the board:
Requesting reinstatement as a volunteer:
Todd Wessler, Miami Township
Concern regarding staffing consolidation at Owensville and Batavia branches and possible closure of the Batavia branch:
Vince Tafolla, Democratic Socialists of Cincinnati and Northern Kentucky
Kristi Cooper, Library Defense Network
Martin Marx, Democratic Socialists of Cincinnati and Northern Kentucky
Mr. Braun stated that the Library has no plans to close the Batavia branch at this time. He stated that a thirty day notice will be provided to the Batavia Village if it is added to the agenda. Mr. Braun also stated that the library has added twenty hours of additional staffing at the Batavia branch for youth programming.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted the August financial report which consisted of: the bank reconciliation; the August 2018 check register; the MTD and YTD fund reports; the MTD and YTD bank reports; the system balancing report; and a detailed expense report for Miami Township branch. Ms. Gray stated that the Library is ahead of the state funding estimate. Ms. Gray also provided detail of the expenses for Staff Development Day, as requested at the August meeting.
Mr. Cardinal made a motion to approve the August financial report. Ms. Kocica seconded the motion. All present were in favor. The motion was adopted.
Dr. Steele-Pierce made a motion to approve the August bills, as listed. Mr. Cardinal seconded the motion. All present were in favor, with the exception of Mr. Braun, who abstained. The motion was adopted.
DIRECTOR’S REPORT:
The director’s report was submitted. Ms. Jacobs stated that the Library is hosting author Nick Bruel on October 18, 2018 at the Miami Township branch, as part of Books by the Banks.
Through the use of Analytics on Demand, the library will be sending out 1,803 targeted postcards in the county to attract new library users.
The library has partnered with UC Clermont to house a deposit collection of 400 items on their campus for use by students and faculty. Ms. Jacobs stated that the collection is rotated several times a year and is being utilized on campus.
OLD BUSINESS:
2019 Board of Trustees Meeting Dates:
The board requested a reduction in the number of meeting dates and a move to the third Monday of each month for 2019, as a result of past quorum issues. Ms. Kocica asked that June not be stricken from the 2019 meeting dates. The decision was tabled until input from Ms. Lyons and Mr. Pautke could be obtained.
NEW BUSINESS:
Ms. Kocica made a motion to approve Resolution R-2018-31: Acceptance of gifts to the library: donations as listed. Ms. Pryor seconded the motion. All present were in favor, none opposed. The resolution was adopted.
Ms. Pryor made a motion to approve Resolution R-2018-32: Disposal of unneeded or obsolete library material. Mr. Cardinal seconded the motion. Roll call vote: Mr. Braun, aye; Ms. Kocica, aye; Mr. Cardinal, aye; Ms. Pryor, aye; Dr. Steele-Pierce, aye. All present were in favor, none opposed. The resolution was adopted.
Additional Staffing for Miami and Union Township Branches:
Ms. Jacobs submitted a request, in the absence of the director, for the addition of a full-time Library Assistant Specialist position for the Miami Township branch and a full-time Library Assistant Specialist position for the Union Township branch.
Ms. Kocica asked for the total budgetary impact of adding the two positions. Ms. Gray stated that the total cost would be $112,000.00. Ms. Kocica requested a list of the positions added, and the cost associated with the positions, for the past two years. She also stated that this addition will have an effect on potential staff increases and anticipating fringe benefits when doing the budget for 2019.
Ms. Pryor asked how many positions are currently open. Ms. Jacobs gave a status update of the seven open positions and their branch locations.
Ms. Kocica requested that the entire board be present for the discussion of adding additional staff. No decision was made.
Medical Marijuana:
Ms. Jacobs stated that all staff will be required to sign an acknowledgement of the Library’s Drug Free Workplace policy at staff development day. The acknowledgement will include a statement regarding medical marijuana. Ms. Pryor requested that the acknowledgement be reviewed by the prosecuting attorney prior to obtaining staff signatures.
Discussion occurred regarding the date of the October 2018 board meeting. The next meeting will be on October 15th.
Ms. Pryor made a motion to adjourn. Dr. Steele-Pierce seconded the motion. All present were in favor, none opposed. The meeting adjourned at 7:22 p.m.
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Board President Board Secretary
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