Minutes: April 2024
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
APRIL 15, 2024
MIAMI TOWNSHIP BRANCH
Present: Jennifer Doss, Ernie Ramos, Mary Jo Waite, Judith Kocica, Katie Bock
Absent: Tricia Lyons, Ed Humphrey
Staff: Chris Wick, Melanie Smithey, Leslie Jacobs, Lynn Baird, Theresa Herron, Don Carpenter, Amy Buskey, Andrea Brofft, Doug Mayhugh, Beth Barker
ROLL CALL:
Jennifer Doss, here; Ernie Ramos, here; Mary Jo Waite, here; Judith Kocica, here; Katie Bock, here.
Ms. Doss called the meeting to order at 6:00 p.m.
All present recited the Pledge of Allegiance.
MARCH 18, 2024, MINUTES:
Motion by Ms. Kocica, seconded by Ms. Waite, to approve the March 18, 2024, board meeting minutes, as edited. All present were in favor, none opposed. Motion was adopted.
PUBLIC PARTICIPATION:
None.
BOARD OF TRUSTEE BRIEFS:
Mr. Ramos presented information on the legalities of public libraries leasing property.
GET TO KNOW THE LIBRARY – NEW RICHMOND:
Ms. Buskey, Branch Manager, presented information about the New Richmond Branch, including history, staff, programs, and future plans.
FISCAL OFFICER’S REPORT:
Ms. Smithey submitted and discussed the March 2024 Financial Report.
Motion by Mr. Ramos, seconded by Ms. Bock, to approve the March 2024 Financial Reports, as mailed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve March 2024 Bills paid. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Bock, to approve March 2024 paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick informed the Board that staff participated in the Cincinnati Red’s Opening Day Parade.
Ms. Wick and Ms. Jacobs presented information about this year’s Summer Reading Program explaining how Ms. Elyse French, Union Township Branch Manager, redesigned the program to focus on the importance of reading for academic success and includes providing a free book to children who participate.
Ms. Wick updated the Board on the outreach collection delivery service. The service, Library 2 Go, will be moving out of pilot phase and expanding to serve more childcare facilities. The program will eventually grow to serve schools and senior facilities.
COMMITTEE REPORT – BUDGET COMMITTEE:
Ms. Kocica summarized the latest Budget Committee meeting, focusing on funding for capital projects. The committee recommended raising the appropriation by $276,000 to support specific capital projects, notably an LED lighting upgrade across the system. Ms. Kocica also mentioned that the Budget Committee sought further details on other potential projects before considering any additional appropriations.
OLD BUSINESS:
BATAVIA PROPERTY:
Ms. Waite reported the owner of a two-acre property, which may have been suitable for the construction of the new Batavia Branch, is not interesting in selling the property at this time.
DEPUTY FISCAL OFFICER UPDATE:
Ms. Doss reported initial interviews will be set up for the Deputy Fiscal Officer position.
NEW BUSINESS:
Motion by Ms. Kocica, seconded by Ms. Bock, to approve Resolution 2024-09: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve Resolution 2024-10: Disposal of Unneeded or Obsolete Inventory. Roll call vote: Ms. Doss, yes; Mr. Ramos, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Bock, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Ramos, to approve Resolution 2024-11: Increase Appropriation in the General Fund; Resolution 2024-12: Transfer Cash; Resolution 2024-13: Increase Appropriation in the Capital Projects Fund. All present were in favor, none opposed. The motion was adopted for all three resolutions.
Motion by Ms. Kocica, seconded by Ms. Bock, to adjourn the meeting at 7:26 p.m. All present were in favor, none opposed. Motion was adopted.
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Board President Board Secretary
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