Minutes: October 2020

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

OCTOBER 19, 2020

MIAMI TOWNSHIP BRANCH

VIA FACEBOOK LIVE

Present: Tony Cardinal, Tricia Lyons, Mary Jo Waite, Jennifer Doss, Joe Braun

Absent: Judith Kocica, Adam Bird

Staff:  Chris Wick, Maura Gray, Leslie Jacobs, Theresa Herron, Lynn Baird

Guests: Patty Pryor, Jeannette Nichols, Dan Rosenthal

Mr. Cardinal called the meeting to order at 6 p.m.

ROLL CALL:

Roll Call: Tony Cardinal, here; Joe Braun, here; Adam Bird, absent; Judith Kocica, absent; Tricia Lyons, here; Mary Jo Waite, here; Jennifer Doss, here.

Mr. Cardinal asked everyone to stand and recite the Pledge of Allegiance.

Mr. Cardinal updated the board on the status of Board Member Judith Kocica. She hopes to attend the November meeting.

September 21, 2020, MINUTES:

Motion by Ms. Doss, seconded by Ms. Lyons, to approve the September 21, 2020, board meeting minutes as mailed. All present were in favor, except Mr. Braun who abstained. Motion carried.

PUBLIC DISCUSSION:

No public discussion.

FISCAL OFFICER’S REPORT:

Ms. Gray presented the monthly financial report. She also discussed the beginning of a quarterly dashboard to give the board a one-page summary of some of the Library’s key performance indicators at the request of Mr. Cardinal.

Ms. Waite asked about late payment charges on credit cards. Ms. Gray said there were no late charges because the bank did not credit the payments accurately. Credit card payments are always made on time by the Library. Charges incurred are always paid.

Motion by Mr. Braun, seconded by Ms. Doss, to approve the October financial report. All present were in favor. Motion carried.

Motion by Ms. Waite, seconded by Ms. Lyons, to approve the October bills paid. All present were in favor, except Ms. Doss who abstained. Motion carried.

DIRECTOR’ REPORT

Ms. Wick said the Customer Service Committee taped some staff training videos about how to handle common customer service situations. She commended the committee members for doing a good job writing scripts and making the videos.

A question was asked in September if the board meetings could be opened to the public again. Ms. Wick said her research shows the Library is still subject to state attendance mandates.

The Clermont County Ohio Governor’s Imagination Library is going well. More than 2,700 children have been enrolled in the program.

Book lockers have been ordered. These are not vending machines. They will give patrons the opportunity to pick up holds 24 hours a day, 7 days a week.

The Library has been in a hiring freeze since the beginning of the pandemic except for the HR Director. Ms. Wick and Ms. Jacobs are working on a plan to fill those positions on a tiered basis. Also, the Marketing and Programming Department will be restructured.

Ms. Doss asked if staff could tape some videos for social media to let the public know about things like wearing masks. Ms. Wick said she would ask the committee to work on additional videos for the public.

NEW BUSINESS

Motion by Mr. Braun, seconded by Ms. Doss, to approve Resolution R-2020-023: Acceptance of gifts to the Library: donations as listed. All present were in favor. Motion carried.

Motion by Ms. Waite, seconded by Ms. Lyons, to approve Resolution R-2020-024: Disposal of unneeded or obsolete library material. Roll call vote: Mr. Cardinal, aye; Mr. Braun, aye; Ms. Lyons, aye; Ms. Waite, aye; Ms. Doss, aye. All present were in favor, none opposed. The resolution was adopted.

Motion by Ms. Lyons, seconded by Ms. Doss, to approve Resolution R-2020-025: Increase Appropriation Fund 409. All present were in favor, none opposed. The resolution was adopted.

Motion by Ms. Doss, seconded by Ms. Lyons, to approve Resolution R-2020-026: Transfer Cash from Fund 409 to Fund 301 Debt Service. All present were in favor, none opposed. The resolution was adopted.

Motion by Mr. Braun, seconded by Ms. Doss, to approve Resolution R-2020-027: Increase Appropriation Fund 101 General Fund. All present were in favor, none opposed. The resolution was adopted.

Motion by Ms. Lyons, seconded by Ms. Doss, to approve Resolution R-2020-028: Transfer Cash from Fund 101 to Fund 207 27^th Pay and Accrued Leave Fund. All present were in favor, none opposed. The resolution was adopted.

Motion by Ms. Waite, seconded by Ms. Doss, to approve Resolution R-2020-029: Increase Appropriation Fund 207 27^th Pay and Accrued Leave Fund. All present were in favor, none opposed. The resolution was adopted.

Motion by Mr. Braun, seconded by Ms. Lyons, to go into executive session at 6:20 p.m. pursuant to Ohio Revised Code Section 121.22 (G)(1) to consider the compensation or employment of a public official and Ohio Revised Code Section 121.22 (G)(4) for the purpose of preparing for negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment. Roll call vote: Mr. Cardinal, aye; Mr. Braun, aye; Ms. Lyons, aye; Ms. Waite, aye; Ms. Doss, aye. The resolution was adopted.

Motion by Mr. Braun, seconded by Ms. Lyons, to return to regular session at 7:40 p.m. All present were in favor, none opposed. The resolution was adopted.

Motion by Mr. Braun, seconded by Ms. Waite, to retroactively pay exempt employees the wages that were reduced while still working full time April 27, 2020, to July 27, 2020, during the pandemic. All present were in favor, none opposed. The resolution was adopted.

Motion by Ms. Lyons, seconded by Ms. Doss, to adjourn the meeting. All present were in favor, none opposed. The meeting adjourned at 7:41 p.m.

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Board President                                                          Board Secretary

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