Minutes: April 2022
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
April 18, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey and Ernie Ramos.
Staff: Chris Wick, Maura Gray, Leslie Jacobs, Julie Robinson, Theresa Herron, Lynn Baird, Don Carpenter and Beth Barker.
Mr. Cardinal called the meeting to order at 6:00 p.m.
ROLL CALL:
Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, here; Ed Humphrey, here; Judith Kocica, here; Tricia Lyons, here; Ernie Ramos, here.
Everyone recited the Pledge of Allegiance.
MARCH 21, 2022 MINUTES:
Motion by Ms. Doss, seconded by Ms. Kocica, to approve the March 21, 2022 minutes, as amended. Mr. Humphrey abstained. All others were in favor. The motion was adopted.
PUBLIC PARTICIPATION:
None.
EXCECUTIVE SESSION
Motion by Ms. Kocica, seconded by Mr. Humphrey, to go into executive session pursuant to Ohio Revised Code Section 121.22 (G)(4) for the purpose of reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Mr. Humphrey, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted at 6:03 p.m. The board returned from executive session at 7:03 p.m.
The Board voted to either accept or reject the Ohio Association of the Public Union School Employees Fact Finder’s Report. Roll call vote: Mr. Cardinal, reject; Ms. Doss, reject; Ms. Waite, reject; Mr. Humphrey, reject; Ms. Kocica, reject; Ms. Lyons, reject; Mr. Ramos, reject.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the March 2022 Financial Report.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the March 2022 Financial Report. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Lyons, seconded by Mr. Humphrey, to approve the March 2022 Bills paid. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the March 2022 Anthem Bill paid. Ms. Doss abstained. All others were in favor, none opposed. The motion was adopted.
Ms. Gray discussed the possible upcoming decrease in the Public Utility Property Tax due to the Zimmer property closing in 2022 and the subsequent property devaluation. Ms. Gray also gave an update on the current tax appeal and the possible impact on the Library.
DIRECTOR’S REPORT:
Ms. Wick gave an update about the Clermont County Ohio Governor’s Imagination Library, stating over 5,762 children are enrolled and 1,664 children have graduated the program. 43.1% of eligible children are enrolled. Plans are being made to host an awareness and fundraising event over the summer.
Effective April 18, 2022, SearchOhio has reopened material requests as deliveries resume.
The regional marketing strategy to cost less than original estimates for the plan.
Ms. Wick wanted to recognize the staff who worked on this year’s Virtual Science Fair and the positive results of the children being able to move on to participate in state competition.
Ms. Wick stated that she signed an annual MOU with the Ohio State Extension office to provide SNAP-Ed programming.
The hardware migration has been completed with moving ILS software from our servers to hosted servers.
Ms. Wick attended the OLC Legislative Day and met with Representatives Adam Bird and Jean Schmidt and Senator Dr. Terry Johnson.
In regards to the State Route 32 Corridor, Ms. Wick, Ms. Gray and Mr. Carpenter met with a representative from Beck Consulting to discuss reimbursement due to the loss of property on Glen Este-Withamsville Rd. and construction that may affect access of the Union Township Branch.
Statistics for circulation and door counts were reviewed.
Ms. Wick mentioned the Open-Door Policy training for managers and Managing Generational Differences training through Strategic HR.
Ms. Wick announced a donation of 10 student-created books by the Bethel-Tate Middle School 8th Grade students which were published and now housed at the Bethel Branch. Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve donation of the 10 student-created books to the Bethel Branch. All others were in favor, none opposed. The motion was adopted.
Ms. Wick stated Ms. Elyse French, the Union Township Branch Manager, attended the Union Township Trustee Meeting and received a call to participate in an article for the Clermont Sun.
Ms. Wick introduced Mr. Don Carpenter who gave a brief background on his career. Mr. Carpenter then gave an update on the flooring work being done at the Union Township Branch and his meeting with KBA Architects and J.S. Held.
OLD BUSINESS:
None.
NEW BUSINESS:
Motion by Ms. Kocica, seconded by Ms. Doss, to approve Resolution 2022-14: Acceptance of Gifts to the Library: Donations as listed. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Mr. Humphrey, to approve Resolution 2022-15: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Mr. Humphrey, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-16: Increase Appropriation in the General Fund. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-17: Transfer Cash. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-18: Increase Appropriation in the Capital Projects Fund. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Mr. Humphrey, to adjourn the meeting. All present were in favor, none opposed. The motion was adopted.
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Board President Board Secretary
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