Minutes: February 2022
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
February 28, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey and Ernie Ramos.
Staff: Chris Wick, Maura Gray, Leslie Jacobs, Julie Robinson, Theresa Herron, Lynn Baird and Beth Barker.
Mr. Cardinal called the meeting to order at 6:00 p.m.
ROLL CALL:
Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, here; Ed Humphrey, here; Judith Kocica, here; Tricia Lyons, here; Ernie Ramos, here.
Everyone recited the Pledge of Allegiance.
JANUARY 24, 2022 MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the January 24, 2022 minutes, as amended. All present were in favor, none opposed. The motion was adopted.
PUBLIC PARTICIPATION:
None.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the January 2022 Financial Report and the Fourth Quarter 2021 Financial Report. No credit card rewards were received for calendar year 2021.
Motion by Ms. Doss, seconded by Ms. Kocica, to approve the January 2022 Financial Report and the Fourth Quarter 2021 Financial Report. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve the January 2022 Bills paid. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Mr. Humphrey, to approve the January 2022 Anthem Bill paid. Ms. Doss abstained. All others were in favor, none opposed. The motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick announced in accordance of the CDC COVID-19 Guidelines, face masks are now optional for Library staff, which began the morning of Monday, February 28, 2022.
Ms. Wick gave an update about the Clermont County Ohio Governor’s Imagination Library, stating over 5,600 children are enrolled and 1,400 children have graduated the program. 41.6% of eligible children are enrolled and the state enrollment goal for the end of the year is 50%.
Statistics for circulation and door counts were reviewed.
Ms. Wick reviewed the Strategic Plan and the goals for the year, namely reengaging with the public to increase foot traffic and to raise public awareness of Library services, resources and programs.
Ms. Wick announced access to the digitized Sharp photography collection was added to the Library website for guest access.
Ms. Wick explained the HR Director has been updating the onboarding process and documents to ensure that new employees are properly trained and onboarded.
The Library is migrating to a new version of the mobile app provided by Innovative Interfaces. The app an extension of the physical branches to provide access to Library resources and is scheduled for an April launch.
Ms. Wick stated that the Southwest Ohio Library directors recently met to review the impact of COVID-19, such as reduced foot traffic and door counts, and to create a plan to market the services area libraries have to offer.
Ms. Wick announced a summer project in partnership with the League for Animal Welfare. The Purrfect Tales: Read to Cats program will engage children and improve reading skills, potentially increasing cat adoptions, Library cardholders and Library awareness.
Another library system reached out to ask if they could use our School Readiness Booklet to support their early literacy program.
Ms. Wick detailed the partnership with Costars by the Children’s Home who facilitate the Play & Learn programs held at several branch locations.
Due to issues posting board and board committee meeting notifications in multiple locations, the meetings will now be posted only on the Library website under “Pressing News”.
Ms. Wick announced with the resignation of the Bethel Branch Manager, a staffing plan has been initiated to have a Branch Manager maintain responsibilities with both Bethel and Williamsburg Branches. A Branch Supervisor will be appointed to the Williamsburg Branch.
A contractor has been contacted to resolve the Union Township Branch carpet and flooring issue.
Ms. Wick explained with the state cancellation of the vendor contract for the statewide delivery system of the interlibrary loan service, deliveries will be halted through April until the previous vendor comes on board and the transition between vendors is complete.
OverDrive, available through the Ohio Digital Library consortium, is sunsetting their OverDrive app. They have replaced it with their Libby app.
BUILDING COMMITTEE REPORT:
Ms. Waite described the February 16, 2022 meeting with Board of Trustee members and Library staff to discuss the flooring issues with the Union Township Branch.
Ms. Waite stated the meeting went into Executive Session, no action was taken.
OLD BUSINESS:
None.
NEW BUSINESS:
Motion by Ms. Kocica, seconded by Ms. Doss, to approve Resolution 2022-06: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve Resolution 2022-07: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Mr. Humphrey, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-08: Increase Appropriation in the General Fund. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-09: Transfer of Cash. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Waite, to approve Resolution 2022-10: Increase Appropriation in the Capital Projects Fund. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Mr. Humphrey, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Ramos, seconded by Mr. Humphrey, to approve Resolution 2022-11: Director Fiscal Officer Authority. Discussion resulted in tabling the resolution until it was reviewed and approved by the Prosecutor’s Office.
Motion by Ms. Doss, seconded by Mr. Ramos, to adjourn the meeting at 6:38 p.m. All present were in favor, none opposed. The motion was adopted.
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Board President Board Secretary
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