Minutes: February 2023
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
FEBRUARY 27, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Ed Humphrey, Ernie Ramos, Tricia Lyons
Staff: Chris Wick, Maura Gray, Leslie Jacobs, Julie Robinson, Theresa Herron, Lynn Baird, Melanie Smithey, Beth Barker
Ms. Doss called the meeting to order at 6:00 p.m.
ROLL CALL:
Roll call: Ms. Doss, here; Mr. Cardinal, here; Ms. Waite, here; Ms. Kocica, here; Mr. Ramos, here; Mr. Humphrey, here.
Tricia Lyons arrived at 6:09 p.m.
All present recited the Pledge of Allegiance.
JANUARY 23, 2023 MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the Janurary 23, 2023, board meeting minutes, as corrected. All present were in favor, none opposed. Motion was adopted.
PUBLIC PARTICIPATION:
None.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the January 2023 Financial Report. In discussing the Fourth Quarter 2022 financial report, Ms. Gray stated that there were no credit card rewards for 2022.
Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve the January 2023 Financial Reports. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve January 2023 (1) Bills paid. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Cardinal, to approve January Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick reported 52.2%, or 7,072, of the eligible children in Clermont County are now enrolled in Dolly Parton’s Imagination Library of Clermont County Ohio.
Ms. Wick discussed the Book Leasing program.
Ms. Wick provided an update to the Cozy Winter Reads program with enrollment at 1,933 participants and 20,812 books read, exceeding the department’s goal of 1,000. Congratulations to the Community Engagement Department for the efforts of developing and promoting the program.
Ms. Jacobs reported on the Senior Connections Task Force survey as well as inclusion programs for individuals facing cognitive difficulties.
Ms. Wick discussed the success of the annual Science Fair which was held Saturday, February 4, 2023, at the Owensville United Methodist Church.
Ms. Wick announced the OLC Trustee Dinner has been scheduled for Thursday, April 20, 2023.
Ms. Wick discussed the circulation comparisons between January 2022 and January 2023, with a 12% increase in terminal circulation, 12% increase in digital circulation and a 22% increase in door counts.
Ms. Wick provided the Strategic Plan goal report.
COMMITTEE REPORT:
APPOINTMENT OF STANDING COMMITTEES:
Motion by Mr. Cardinal, seconded by Mr. Humphrey, to approve Mary Jo Waite and Ernie Ramos as the Building Committee. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Lyons, to approve Tony Cardinal, Judith Kocica, and Jennifer Doss as the Budget Committee. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Ramos, seconded by Ms. Waite, to approve Ed Humphrey and Jennifer Doss as the By-Law and Policy Review Committee. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Humphrey, to approve Tony Cardinal, Tricia Lyons, and Jennifer Doss as the Personnel Committee. All present were in favor, none opposed. Motion was adopted.
COMMITTEE REPORT:
Personnel Committee:
Motion by Mr. Cardinal, seconded by Ms. Kocica, to enter into Executive Session for ORC 121.22(G)(1) to consider appointment and compensation of a public employee(s) or official(s). Roll call vote: Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Mr. Ramos, yes; Ms. Doss, yes; Mr. Humphrey, yes; Ms. Lyons, yes. All present were in favor, none opposed. The motion was adopted.
Board members entered executive session at 6:36 p.m.
Board members returned from executive session at 8:16p.m.
NEW BUSINESS:
Motion by Mr. Cardinal, seconded by Ms. Kocica, to approve Resolution 2023-07: Acceptance of Gifts to the Library. Donations as listed. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve Resolution 2023-08: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Mr. Ramos, yes; Ms. Doss, yes; Mr. Humphrey, yes; Ms. Lyons, yes. All present were in favor, none opposed. The motion was adopted.
The Board acknowledged Ms. Gray’s resignation, thanked her for her 17 years of service, and wished her well going forward. Ms. Gray introduced Melanie Smithey, Deputy Fiscal Officer, who will be acting Fiscal Officer.
Motion by Mr. Humphrey, seconded by Mr. Ramos, to adjourn the meeting at 8:20 p.m. All present were in favor, none opposed. Motion was adopted.
____________________________________ ____________________________________
Board President Board Secretary
___________________________________
Date