Minutes: January 2022
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
JANUARY 24, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey and Ernie Ramos.
Staff: Chris Wick, Maura Gray, Leslie Jacobs, Julie Robinson, Theresa Herron, Lynn Baird and Beth Barker.
Guest: Joe Braun.
Joe Braun swore in Judith Kocica as Board of Trustees Member.
Mr. Cardinal called the meeting to order at 6:05 p.m.
ROLL CALL:
Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, here; Ed Humphrey, here; Judith Kocica, here; Tricia Lyons, here; Ernie Ramos, here.
Everyone recited the Pledge of Allegiance.
COMMITTEE REPORT:
Motion by Mr. Humphrey, seconded by Ms. Kocica, to approve the Board Officer Nominees for 2022 with Tony Cardinal as President, Jennifer Doss as Vice President and Mary Jo Waite as Secretary. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Doss, to approve reappointment of Chris Wick as Director and Maura Gray as Fiscal Officer. All present were in favor, none opposed. The motion was adopted.
DECEMBER 13, 2021 MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Kocica, to approve the December 13, 2021 minutes, as amended. All present were in favor, none opposed. The motion was adopted.
PUBLIC PARTICIPATION:
None.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the December 2021 Financial Report.
Motion by Ms. Kocica, seconded by Ms. Waite, to approve the December 2021 Financial Reports. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Lyons, to approve the December 2021 Bills paid. Ms. Doss abstained, all others present were in favor. The motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick announced a gift of Before the Bell Rings by Jill Broyles, presented to the Williamsburg Branch.
Ms. Wick wanted to recognize Library staff for efforts in providing services to guests in regards to the COVID-19 pandemic and test kit distribution.
Ms. Wick said the new COVID-19 test site at Crossroads – East Side is now open for appointments.
The Pandemic Team concluded that there will be no changes to protocols at this time.
The Clermont County Ohio Governor’s Imagination Library has more than 5,500 children enrolled in the program. The Governor’s office has challenged local affiliates to increase enrollment to 50% by the end of the year.
While door count statistics are down considerably from 2019, 2021 year-end circulation statistics show that guests are utilizing the Library’s collection, with only 8% decrease from 2019’s pre-pandemic circulation.
Ms. Wick said the annual holiday mitten drive concluded with about 2,000 donated mittens, gloves, hats, scarves and socks.
The Milford Schools Foundation asked if the Library could house their yearbook collection at the Miami Township Branch. Staff members will collaborate with the Milford Schools Foundation Representative(s) to determine details regarding the project.
Ms. Wick said the availability of various formats of resources, namely CD and DVD, will evolve and are being monitored as technology changes.
The Strategic Plan for 2022 includes programs and projects to build new and reestablish relationships in the community.
OLD BUSINESS
The annual Statement of Expectations were distributed to the board and all members signed and submitted the form.
NEW BUSINESS:
Motion by Ms. Doss, seconded by Ms. Lyons, to approve Resolution 2022-01: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Mr. Humphrey, to approve Resolution 2022-02: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Mr. Humphrey, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed.
The motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Doss, to approve Resolution 2022-03: General Reserve Fund to the General Fund. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Doss, to approve Resolution 2022-04: Authorizing the Director and the Fiscal Officer to execute documents on behalf of the Board of Trustees. Mr. Ramos abstained, all others present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Doss, to approve Resolution 2022-05: Committees Cooperative Purchasing Resolution. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Mr. Humphrey, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Doss, seconded by Ms. Waite, to adjourn the meeting at 6:55 p.m. All present were in favor, none opposed. The motion was adopted.
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Board President Board Secretary
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