Minutes: January 22, 2024
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
JANUARY 22, 2024
MIAMI TOWNSHIP BRANCH
Present: Jennifer Doss, Mary Jo Waite, Tricia Lyons, Ed Humphrey, Ernie Ramos.
Absent: Judith Kocica
Staff: Chris Wick, Melanie Smithey, Leslie Jacobs, Lynn Baird, Laurie Henry, Andrea Brofft, Beth Barker.
Ms. Doss called the meeting to order at 6:02 p.m.
ROLL CALL:
Jennifer Doss, here; Mary Jo Waite, here; Tricia Lyons, here; Ed Humphrey, here; Ernie Ramos, here.
All present recited the Pledge of Allegiance.
NOMINATION COMMITTEE 2024 BOARD NOMINEES:
BOARD OF TRUSTEES NOMINATIONS:
Motion by Ms. Lyons, seconded by Mr. Humphrey, to approve the 2024 slate of nominees for board officers: Ms. Doss as President, Mr. Ramos as Vice President, and Ms. Waite as Secretary. All present were in favor, none opposed. Motion was adopted.
DECEMBER 18, 2023 MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Lyons, to approve the December 18, 2023, board meeting minutes, as edited. All present were in favor, none opposed. Motion was adopted.
PUBLIC PARTICIPATION:
None.
BOARD OF TRUSTEE BRIEFS:
Mr. Ramos presented information on the difference between a county free public library vs. a county library district defined by the Ohio Revised Code.
GET TO KNOW THE LIBRARY – Miami Township Branch
Ms. Henry, Branch Manager, presented information about the Miami Township Branch, including history, staff, programs, and future plans.
FISCAL OFFICER’S REPORT:
Ms. Smithey submitted and discussed the December 2023 Financial Report.
Motion by Mr. Ramos, seconded by Ms. Waite, to approve the December 2023 Financial Reports, as mailed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve December 2023 Bills paid. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve December 2023 Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick referred the Board to her written report and provided information about the OLC Trustee Workshop and OLC Southwest Trustee Dinner available for board members to attend.
PUBLIC SERVICES DEPARTMENT PRESENTATION:
Ms. Jacobs, Assistant Director, head of Public Services, presented information on the Library’s public services and how library usage is changing. Ms. Jacobs shared how the library is adjusting its service model to meet the current needs of its guests. The Library is adopting a more holistic approach to service through cross training of staff to make the guest experience seamless.
OUTREACH COLLECTION DELIVERY PILOT PRESENTATION:
Ms. Wick made a presentation on the collection delivery pilot.
STAFF DEVELOPMENT DAY 2024:
Ms. Wick discussed planning for the October 14, 2024, Staff Development Day and requested the Board approve a roughly four-hour Staff Development Day with compensation for eight hours for the day.
Motion by Ms. Lyons, seconded by Ms. Waite, to approve the duration and compensation regarding the October 14, 2024, Staff Development Day. All present were in favor, none opposed. Motion was adopted.
COMMUNICATIONS:
Ms. Doss reviewed a Lane Public Library’s Seed Library program pamphlet mailed to the Board by a guest interested in having a similar program at CCPL. Ms. Wick commented that there has been interest in CCPL starting a seed library, but maintenance and logistics of the program have proved problematic. Ms. Lyons suggested contacting the Cincinnati Nature Center and the Clermont County Park District for possible partnership opportunities. Ms. Wick will follow up and report back at a future meeting.
NEW BUSINESS:
Motion by Ms. Lyons, seconded by Mr. Ramos, to approve Resolution 2024-01: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve Resolution 2024-02: Disposal of Unneeded or Obsolete Inventory. Roll call vote: Ms. Doss, yes; Ms. Waite, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Lyons, seconded by Ms. Waite, to approve Resolution 2024-03: Transfer of General Reserve Fund to the General Fund. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve Resolution 2024-04: Authorizing the Director and the Fiscal Officer/Deputy Fiscal Officer to execute documents on behalf of the Board of Trustees, as edited. All present were in favor, none opposed. The motion was adopted.
OLD AND NEW BUSINESS:
EXECUTIVE SESSION:
Ms. Doss announced the need to go into Executive Session as part of both old business (for ORC Section 121.22(G)(1) to consider the employment, appointment, and compensation of public employee or official) and new business (for ORC Section 121.22(G)(1) to consider the employment, appointment, and compensation of public employees).
Motion by Mr. Humphrey, seconded by Mr. Ramos, to enter into Executive Session at 7:39 p.m. for ORC Section 121.22(G)(1) to consider the employment, appointment, and compensation of public employees. Roll call vote: Ms. Doss, yes; Ms. Waite, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Executive session ended at 8:39 p.m.
Motion by Mr. Ramos, seconded by Mr. Humphrey, to approve a pay increase of 5% retroactive to January 1, 2024, and a 100% OPERS pick-up starting the first full pay period in July, through the end-of-calendar year 2024, for Director Wick. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Ramos, seconded by Mr. Humphrey, to approve a pay increase of 4%, retroactive, to January 1, 2024, for the Deputy Fiscal Officer Smithey. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Ramos, seconded by Mr. Humphrey, to adjourn the meeting at 8:44 p.m. All present were in favor, none opposed. Motion was adopted.
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Board President Board Secretary
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