Minutes: July 2022
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
JULY 18, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Ed Humphrey, and Ernie Ramos.
Absent: Tricia Lyons.
Staff: Chris Wick, Maura Gray, Leslie Jacobs, Julie Robinson, Theresa Herron, Lynn Baird, and Beth Barker.
Mr. Cardinal called the meeting to order at 6:00 p.m.
ROLL CALL:
Roll Call: Tony Cardinal, here; Mary Jo Waite, here; Judith Kocica, here; Ernie Ramos, here; Jennifer Doss, here; Ed Humphrey, here.
Everyone recited the Pledge of Allegiance.
JUNE 27, 2022, MINUTES:
Motion by Ms. Doss, seconded by Mr. Humphrey, to approve the June 27, 2022 minutes, as mailed. All were in favor, none opposed. The motion was adopted.
PUBLIC PARTICIPATION:
None.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the June 2022 Financial Report.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve the June 2022 (1) Bills Paid. All were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the June 2022 (2) Anthem Bill paid. Ms. Doss abstained. All others were in favor, none opposed. The motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick thanked the Goshen Library staff for handling the weather emergency due to the tornado. They handled the situation professionally and ensured safety of guests. There was minimal damage including the power outage and some trees came down at the edges of the property. The parking lot repairs were delayed as a result of the storm.
Ms. Wick also wanted to thank the Miami Township staff for their efforts in converting the meeting room into a safe space for individuals without power due to the weather emergency. This provided space for the community to bring their children or to work, allowing access to Wi-Fi and air conditioning.
Ms. Wick announced the partnership with CNE Cares, a local non-profit food pantry, to collect shelf-stable food and other supplies for those impacted by the storm at the Owensville, Goshen and Miami Township Branches. Millennium Business Systems, the CCPL copier vendor, offered free copies at these branches to help these residents. Both ran through July 16, 2022.
Ms. Wick gave an update about the Clermont County Ohio Governor’s Imagination Library, stating more than 6,026, or 44.5%, of eligible Clermont children are enrolled. The board members received invitations to an awareness event scheduled for August 4, 2022, at the Miami Township Civic Center. Starting August 1, 2022, the Clermont County Ohio Governor’s Imagination Library will be renamed the Dolly Parton Imagination Library of Clermont County Ohio.
Ms. Wick said the Purrfect Tails program, partnering with the League of Animal Welfare, is running very well.
Ms. Wick shared that this year’s Summer Reading program has surpassed 2021’s total enrollment, with another 30 days to go.
Ms. Wick reviewed the circulation report, stating the year-to-date circulation total is down 8% from 2021, which can be attributed to auto renewals. The reduction from 10 to 5 auto renewals went into effect August 1, 2021. A more apples-to-apples comparison will be available in September. The door counts have increased by 30% from this time last year.
Ms. Wick gave updates to the Strategic Plan. The Senior Connections Task Force led by Ms. Jacobs, conducted a survey. Results have been collected and a one page summary is in the process of being made.
Ms. Wick said the HR Notes design is being updated and includes new content like the new “Kudos” section which are the comments guest leave on cards that are submitted to administration.
OLD BUSINESS:
None.
NEW BUSINESS:
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-24: Acceptance of Gifts to the Library: Donations as listed. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Ms. Doss, to approve Resolution 2022-25: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Mr. Ramos, yes; Ms. Doss, yes; Mr. Humphrey, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-26: Transfer Cash from General Fund to Debt Service Fund. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Doss, seconded by Mr. Ramos, to adjourn the meeting at 6:15 p.m. All present were in favor, none opposed. The motion was adopted.
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Board President Board Secretary
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