Minutes: July 2024
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
JULY 15, 2024
MIAMI TOWNSHIP BRANCH
Present: Jennifer Doss, Ernie Ramos, Mary Jo Waite, Judith Kocica, Ed Humphrey, Katie Bock
Staff: Leslie Jacobs, Melanie Smithey, Debbie Williams, Lynn Baird, Theresa Herron, Jenny Stewart, Beth Lammrish, Doug Mayhugh, Beth Barker
Ms. Doss called the meeting to order at 6:00 p.m.
ROLL CALL:
Jennifer Doss, here; Ernie Ramos, here, Mary Jo Waite, here; Judith Kocica, here; Ed Humphrey, here; Katie Bock, here.
All present recited the Pledge of Allegiance.
JUNE 17, 2024 MINUTES:
Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve the June 17, 2024, board meeting minutes, as mailed. All present were in favor, none opposed. Motion was adopted.
PUBLIC PARTICIPATION:
None.
BOARD OF TRUSTEE BRIEFS:
Mr. Ramos presented information on the Ohio Public Records Act and what constitutes a public record as defined by law.
GET TO KNOW THE LIBRARY SERIES – AMELIA BRANCH
Ms. Lammrish presented the Get to Know the Library segment for the Amelia Branch.
Ms. Doss made sure each member of the board received a copy of the Staff Directory.
FISCAL OFFICER’S REPORT:
Ms. Smithey submitted and discussed the June 2024 Financial Reports.
Ms. Smithey provided information concerning the status of the current PLF report, which is down 19.34% and the Administration Team will continue to monitor the strategies implemented to address the current reductions in revenue.
Ms. Smithey informed the Board the training with the new Deputy Fiscal Officer is ongoing. They are improving various documentation and preparing training materials for the department.
Ms. Smithey shared with the Board, Bulletin 2024-005, the new requirement issued by the Auditor for Fraud Reporting Training. All staff will take part in the training, including the Board members who will participate in the training during the August meeting and then annually at the January meeting to remain compliant.
Motion by Ms. Bock, seconded by Ms. Waite, to approve the June 2024 Financial Reports, as mailed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve June 2024 Bills paid. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve June 2024 paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT:
Ms. Jacobs presented the Directors Report.
Ms. Jacobs reassured the board the Administrative Team is closely monitoring the PLF and executing strategies.
Ms. Doss requested an update on the progress of the survey development. Ms. Jacobs informed the board the University of Cincinnati’s Evaluation Services Center is assisting in finalizing the selection of the questions for the survey for upcoming events.
Ms. Doss requested information about the current and future progress and plans for Senior Outreach.
Ms. Jacobs brought the Board up-to-date with information including, feedback from staff about the Summer Reading Program and progress on the Senior Outreach Programming.
SUPPORT DEPARTMENT BRIEF: INFORMATION SERVICES
Mr. Mayhugh presented a support department brief for the Information Services Department.
NEW BUSINESS:
Motion by Ms. Kocica, seconded by Ms. Bock, to approve Resolution 2024-18: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve Resolution 2024-19: Disposal of Unneeded or Obsolete Inventory. Roll call vote: Ms. Doss, yes; Mr. Ramos, yes; Ms. Waite, yes; Ms. Kocica, yes; Mr. Humphrey, yes; Ms. Bock, yes. All present were in favor, none opposed. The motion was adopted.
Mr. Ramos discussed the road construction and how it has not seemed to affect the attendance at the Union Township Branch.
Motion by Mr. Humphrey, seconded by Ms. Bock, to adjourn the meeting at 7:11 p.m. All present were in favor, none opposed. Motion was adopted.
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Board President Board Secretary
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