Minutes: March 2021

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MARCH 15, 2021

MIAMI TOWNSHIP BRANCH

IN PERSON AND VIA FACEBOOK LIVE

 

Present: Tony Cardinal, Tricia Lyons, Mary Jo Waite, Jennifer Doss, Ed Humphrey

Absent: Judith Kocica, Joe Braun

Staff: Chris Wick, Maura Gray, Leslie Jacobs, Theresa Herron, Lynn Baird, Jim George

Guests: Heather Arling

Mr. Cardinal called the meeting to order at 6:03 p.m.

ROLL CALL:

Roll Call: Tony Cardinal, here; Joe Braun, absent; Judith Kocica, absent; Tricia Lyons, here; Mary Jo Waite, here; Jennifer Doss, here; Ed Humphrey, here.

All present recited the Pledge of Allegiance.

JANUARY 25, 2021, MINUTES:

Motion by Mr. Humphrey, seconded by Ms. Doss, to approve the January 25, 2021, board meeting minutes as mailed. All present were in favor. Motion carried.

PUBLIC DISCUSSION:

Mr. Cardinal invited any public matters to be brought forth to the board. The following community members addressed the board:

Chris Hicks

Tracey McCullough

Marcia Troknya

FISCAL OFFICER’S REPORT:

Ms. Gray introduced Heather Arling, who discussed the defeasance of the debt on the Union Township Library.

 

Motion by Mr. Humphrey, seconded by Tricia Lyons, to approve Resolution 2021-12: Resolution for Escrow Fund and Defeasance. Roll call vote: Mr. Cardinal, aye; Ms. Lyons, aye; Ms. Waite, aye; Ms. Doss, aye; Mr. Humphrey, aye. All present were in favor, none opposed. The resolution was adopted.

Ms. Gray presented the February and March financial reports. She is optimistically cautious about the 2021 Public Library Fund revenue. She prepared the 2020 Library Financial Report for  the State. Ms. Gray reported the CARES Act expenditure deadline was extended. Money from the fund is being used to purchase library lockers.

Motion by Ms. Waite, seconded by Mr. Humphrey, to approve the January 2021 financial report. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Lyons, seconded by Ms. Waite, to approve the January 2021 bills paid. All present were in favor except Ms. Doss who abstained. Motion was adopted.

Motion by Ms. Doss, seconded by Mr. Humphrey, to approve the February 2021 financial report. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Lyons, seconded by Ms. Waite, to approve the February 2021 bills paid. All present were in favor except Ms. Doss who abstained. Motion was adopted.

DIRECTOR’S REPORT:

Ms. Wick shared a “thank you” from the West Clermont Local School District for the Library’s work to increase access to books for students and teachers.

The Library is working with Clermont County Public Health on a review of pandemic safety protocols in place.  The Pandemic Team will meet soon to discuss how the Library will handle safety once public health orders are lifted. The Library will work with Public Health to provide access to scheduling vaccine appointments.

The Clermont County Ohio Governor’s Imagination Library has enrolled 4,517 children in the program.

The manufacturer of the library lockers contacted the Library concerned the canopy design may not offer sufficient protection. The Library is working to find a vendor to supply a cover for the lockers that will be exposed to the elements.

Ms. Wick is working with the Library’s insurance agent on a loss control survey.

The HR Director is working on a staffing plan.

The Strategic Plan goal report was presented.  One goal is to increase circulation over last year. Another is to provide engaging programs for all ages. The Library has received an LSTA (Library Services and Technology Act) grant that will pay for Summer Reading programs from organizations like the Cincinnati Zoo, COSI, Madcap Puppets, The Children’s Theatre of Cincinnati and the Wave Foundation. She thanked the Grant Committee members and staff for securing the grant and developing the programs.

Ms. Wick thanked Amy Matheney, Batavia Branch Supervisor, for partnering with Kiwanis of the East Fork Region to provide withdrawn/donated books to create Laundromat Libraries.  Ms. Matheney is working with the Kiwanis on a StoryWalk® to be displayed in a local park.

She reported the passing of Roy Abrams, a volunteer who helped the Library for many years with the Veterans History Project.

Ms. Wick discussed a letter and infographic sent recently to the three Ohio state legislators that highlighted how the Library has been open with full hours and most services since July.

Patron Point has been engaged. This service that will be used to provide email marketing campaigns, automated library card registration and card renewal, engaging patron notices, and a reader recommendation module that pulls titles directly from the library catalog.

Ms. Wick announced three donations.

Motion by Ms. Lyons, seconded by Ms. Doss, to accept the donation of a subscription to Birds & Blooms magazine from Mrs. Sue Chambers. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Doss, seconded by Mr. Humphrey, to accept the donation of eight sit-to-stand desk units from the Clermont County Auditor’s Office. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Waite, seconded by Ms. Doss, to accept the donation of a Clifford the Big Red Dog Mascot character costume from Grace Baptist Church in Milford, Ohio. All present were in favor. Motion was adopted.

OLD BUSINESS:

Ms. Doss mentioned the excellent virtual OLC trustee workshop.

NEW BUSINESS:

Motion by Mr. Humphrey, seconded by Ms. Lyons, to approve Resolution 2021-07: Acceptance of Gifts to the Library. Donation as listed. All present were in favor, none opposed. Motion was adopted.

 

Motion by Ms. Waite, seconded by Ms. Lyons, to approve Resolution 2021-08: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, aye; Ms. Lyons, aye; Ms. Waite, aye; Ms. Doss, aye; Mr. Humphrey, aye. All present were in favor, none opposed. The resolution was adopted.

Motion by Ms. Doss, seconded by Mr. Humphrey, to approve Resolution 2021-09: Acceptance of Gifts to the Library. Donation as listed. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Waite, seconded by Ms. Doss, to approve Resolution 2021-10: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, aye; Ms. Lyons, aye; Ms. Waite, aye; Ms. Doss, aye; Mr. Humphrey, aye. All present were in favor, none opposed. The resolution was adopted.

Motion by Tricia Lyons, seconded by Mr. Humphrey, to approve Resolution 2021-11: Increase Appropriation Grants Fund (201) and Coronavirus Relief Fund (217). All present were in favor, none opposed. The resolution was adopted. Ms. Gray explained that this resolution was to appropriate funds for a grant recently awarded in fund 201. In the Coronavirus Relief Fund ( 217), the monies were to freshly appropriate previously appropriated funds and to appropriate funds that were received as interest earned in the fund.

Ms. Doss and Mr. Humphrey will work with Ms. Wick on updating the Board By-Laws.

Motion by Ms. Doss, seconded by Mr. Humphrey, to go into executive session at 6:55 p.m. for O.R.C. 121.22(G)(1) to consider the appointment of a public employee(s) or official(s). All present were in favor, none opposed. The resolution was adopted.

The Board returned from executive session at 7:10 p.m.

Motion by Mr. Humphrey, seconded by Ms. Lyons, to adjourn the meeting at 7:12 p.m. All present were in favor, none opposed. The resolution was adopted.

 

____________________________________                        ____________________________________

Board President                                                          Board Secretary

 

 

Date________________________________