Minutes: March 2023
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
MARCH 20, 2022
MIAMI TOWNSHIP BRANCH
Present: Jennifer Doss, Tony Cardinal, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey, Ernie Ramos
Staff: Chris Wick, Melanie Smithey, Leslie Jacobs, Julie Robinson, Don Carpenter, Theresa Herron, Lynn Baird, Beth Barker
Guest: Abby Vilyus
Ms. Doss called the meeting to order at 6:00 p.m.
ROLL CALL:
Roll call: Ms. Doss, here; Mr. Cardinal, here; Ms. Waite, here; Mr. Humphrey, here; Ms. Kocica, here; Ms. Lyons, here; Mr. Ramos, here
All present recited the Pledge of Allegiance.
FEBRUARY 27, 2023, MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the February 27, 2023, board meeting minutes as mailed. All present were in favor, none opposed. Motion was adopted.
COMMITTEE REPORT:
BUILDING COMMITTEE:
Ms. Waite presented the Building Committee report. On March 8, 2023, the Building Committee met with Charles Rowe, District Design Engineer, Ohio Department of Transportation, and Abigail Vilyus, Right of Way Specialist, TranSystems Real Estate Consulting, Inc., to discuss the 32-Corridor Project and the work to be done along Glen Este-Withamsville Road. ODOT needs to purchase a small strip of land in front of the Union Township Branch as part of this improvement work. As a result of that meeting, the board asked for additional information about the light poles being removed and the four-panel sign in front of the branch.
Ms. Vilyus attended the March 20, Board of Trustees meeting to present the project and answer questions. The board asked the Building Committee to meet again once more information about the light poles is available.
PERSONNEL COMMITTEE EXECUTIVE SESSION:
Motion by Mr. Humphrey, seconded by Mr. Cardinal, to enter into Executive Session for ORC 121.22(G)(1) to consider appointment and compensation of a public employee(s) or official(s). Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Board members entered executive session at 6:33 p.m.
Board members returned from executive session at 7:23p.m.
Motion by Mr. Cardinal, seconded by Mr. Humphrey, to approve a pay increase of five percent retroactive to January 1, 2022, and a 50 percent OPERS cost pick-up starting March 27, 2023, for Director Christine Wick. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Cardinal, seconded by Mr. Ramos, to approve a one-time bonus for the former Fiscal Officer, Maura Gray, to pay for the cost of her OPERS contribution for the first six pay periods of 2023. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
PUBLIC PARTICIPATION:
None.
DEPUTY FISCAL OFFICER’S REPORT:
Ms. Smithey submitted and discussed the February 2023 Financial Report.
Motion by Ms. Waite, seconded by Mr. Cardinal, to approve the February 2023 Financial Reports. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Lyons, to approve February 2023 (1) Bills paid. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Waite, to approve February Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick reported over 52.3 percent of the eligible children in Clermont County are now enrolled in Dolly Parton’s Imagination Library of Clermont County Ohio. Currently, 7,082 children are enrolled.
Ms. Wick discussed the details of the book leasing program through Brodart.
Ms. Wick explained the upcoming addition of the ABCmouse Home Access for Libraries subscription.
Ms. Wick presented information about House Bill 1 and its possible effects on library funding.
Ms. Wick discussed the postcard marketing campaign to reach county residents who are not registered borrowers, inviting them to get a card and use the Library.
NEW BUSINESS:
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2023-09: Acceptance of Gifts to the Library. Donations as listed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Cardinal, to approve Resolution 2023-10: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Mr. Ramos, yes; Mr. Humphrey, yes; Ms. Lyons, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Humphrey, seconded by Mr. Ramos, to adjourn the meeting at 7:53 p.m. All present were in favor, none opposed. Motion was adopted.
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Board President Board Secretary
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