Minutes: May 2024
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
MAY 20, 2024
MIAMI TOWNSHIP BRANCH
Present: Jennifer Doss, Ernie Ramos, Mary Jo Waite, Judith Kocica, Ed Humphrey, Katie Bock
Staff: Chris Wick, Melanie Smithey, Leslie Jacobs, Doug Mayhugh, Theresa Herron, Don Carpenter, Debbie Williams, Julie Robinson, Beth Barker
Ms. Doss called the meeting to order at 6:05 p.m.
ROLL CALL:
Jennifer Doss, here; Ernie Ramos, here, Mary Jo Waite, here; Judith Kocica, here; Mr. Humphrey, here; Katie Bock, here.
All present recited the Pledge of Allegiance.
Tricia Lyons arrived at 6:17 p.m.
APRIL 15, 2024 MINUTES:
Motion by Ms. Bock, seconded by Mr. Ramos, to approve the April 15, 2024, board meeting minutes, as mailed. All present were in favor, none opposed. Mr. Humphrey abstained. Motion was adopted.
PUBLIC PARTICIPATION:
None.
BOARD OF TRUSTEE BRIEFS:
Mr. Ramos presented information about property and building as options regarding the Batavia Branch. Ohio Revised Code 3375.08, the board of county commissioners may, by resolution, transfer, convey, or lease any property of the county, real or personal, suitable for public library purposes, to the board of trustees of any free public library rendering free public library service to all the inhabitants of the county, upon such terms as are agreed upon between the board of county commissioners and the board of library trustees of the library rendering such service. Clermont County has 14 townships, 3 of which are home ruled town statues.
FISCAL OFFICER’S REPORT:
Ms. Smithey submitted and discussed the April 2024 Financial Report.
Ms. Smithey provided information about the OPERs pick-up plans.
Ms. Smithey discussed the status of the Public Library Funding (PLF) distribution.
Ms. Smithey provided information to waive the process of creating the county tax budget, as recommended by the county.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve waiving the process of creating the tax budget of the county as recommended by the county, for 5 years. All present were in favor, none opposed. Ms. Kocica, marked as present. Motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Bock, to approve the April 2024 Financial Reports, as mailed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve April 2024 Bills paid. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve April 2024 paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick reviewed the information on the plan addressing management to leadership, managers role in supporting the mission, vision, goals of the library, as well as, management and staff accountability. Trainings are provided to complete the process.
Ms. Wick announced a 74% increase in digital circulation from 2019 to present and plans to increase on how the Library can meet the community needs.
Ms. Wick informed the board, OverDrive has purchased the Canopy application, which will provide access to additional, various materials.
DEPARTMENT BRIEF: FACILITIES DEPARTMENT:
Mr. Carpenter updated the board the projects and plans the Facilities Department has been and will be providing for the library system.
GIFTS:
Ms. Wick presented to the board gifts to the board, including two bird feeders to the Owensville Branch and movie tickets as Summer Reading prizes.
Motion by Ms. Waite, seconded by Ms. Lyons to accept the gifts of the bird feeders and the movie tickets. All present were in favor, none opposed. Motion was adopted.
COMMUNICATIONS:
Ms. Doss presented a letter from a guest, Christopher Meyers, who wanted to recommend the Clermont County Public Libraries to merge with the Public Library of Cincinnati and Hamilton County (PLCH) as well as change of the mane of the Miami Township Branch to the Milford Branch. The board acknowledge the request and the recommendation under consideration. The Clermont County Public Library system will remain its current status and branch name.
NEW BUSINESS:
Motion by Ms. Waite, seconded by Ms. Bock, to approve Resolution 2024-14: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve Resolution 2024-15: Disposal of Unneeded or Obsolete Inventory. Roll call vote: Ms. Doss, yes; Mr. Ramos, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Ms. Bock, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Ramos, to enter into Executive Session pursuant to Ohio Revised Code Section 121.22 (G)(1) to consider the employment and appointment of a public employee. Roll call vote: Ms. Doss, yes; Mr. Ramos, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Ms. Bock, yes. All present were in favor, none opposed. The motion was adopted.
The board entered into Executive Session at 7:00 p.m.
The board returned from Executive Session at 8:09 p.m.
Motion by Ms. Waite, seconded by Mr. Humphrey, to modify the organizational chart to show the Deputy Fiscal Officer will report to the Fiscal officer. A present were in favor, none opposed. Ms. Kocica marked as present.
Motion by Ms. Bock, seconded by Ms. Lyons, to adjourn the meeting at 8:11 p.m. All present were in favor, none opposed. Motion was adopted.
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Board President Board Secretary
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