Minutes: November 2021

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

NOVEMBER 15, 2021

MIAMI TOWNSHIP BRANCH

Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey, Ernie Ramos.

Staff: Chris Wick, Maura Gray, Leslie Jacobs, Theresa Herron, Lynn Baird, Julie Robinson, Beth Barker.

Mr. Cardinal called the meeting to order at 6:00 p.m.

ROLL CALL:

Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, here; Ed Humphrey, here; Judith Kocica, here; Tricia Lyons, here; Ernie Ramos, here.

Everyone recited the Pledge of Allegiance.

NOVEMBER 15, 2021, MINUTES:

Motion by Mr. Humphrey, seconded by Ms. Doss, to approve the October 18, 2021, minutes as presented. All present were in favor, Ms. Waite abstained. The motion was adopted.

PUBLIC PARTICIPATION:

None.

FISCAL OFFICER’S REPORT:

Ms. Gray submitted the October 2021 Financial Report.

Motion by Ms. Kocica, seconded by Ms. Doss, to approve the October 2021 Financial Reports. All present were in favor, none opposed. The motion was adopted.

Motion by Ms. Kocica, seconded by Ms. Lyons, to approve the October 2021 Bills paid. All present were in favor, Ms. Doss abstained. The motion was adopted.

Ms. Gray reviewed the Third Quarter Financial Report and the board discussed the Third Quarter Dashboard.

DIRECTOR’S REPORT:

Ms. Wick discussed the transition from proctored COVID-19 tests to non-proctored tests and the availability of the tests. The Library is aware of OSHA’s requirement for employers with 100 or more employees to mandate their workers be vaccinated or do weekly testing.  The Library is governed by PERRP and is not subject to the OSHA requirement which is currently being fought in the courts.

Ms. Wick reported that Milacron recently asked to partner with the Library to provide 3D printers at the Bethel and Williamsburg branches. The printers will be used to promote STEM education, which will be offered once staff members have been trained on how to use the new machines.

Ms. Wick said the Library, partnering with SWON as the fiscal agent, was awarded a $10,000 grant from the Scripps Howard Foundation to fund school readiness initiatives.

Motion by Mr. Humphrey, seconded by Ms. Doss, to recognize the gift from Milacron.  All in favor, none opposed. Motion was adopted

COMMITTEE REPORTS

Motion by Mr. Humphrey, seconded by Ms. Waite, to approve revisions to the following policies suggested by the By-Law & Policy Review Committee with modifications requested by the Board: Meeting Room Use Policy, Naming and Renaming Libraries, Patron Confidentiality Policy, Non-Resident Borrowers Policy, and Unattended Children Policy. All present were in favor, none opposed. The motion was adopted.  The revised Meeting Room Use Policy will go into effect January 3, 2022.

NEW BUSINESS

Motion by Ms. Doss, seconded by Ms. Kocica, to approve Resolution 2021-32: Acceptance of Gifts to the Library. All present were in favor, none opposed. The motion was adopted.

Motion by Ms. Waite, seconded by Ms. Lyons, to approve Resolution 2021-33: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, aye; Ms. Doss, aye; Ms. Waite, aye; Mr. Humphrey, aye; Ms. Kocica, aye; Ms. Lyons, aye; Mr. Ramos, aye. All present were in favor, none opposed. The motion was adopted.

Mr. Cardinal appointed Ms. Doss, Ms. Waite, and Ms. Lyons to the Nominating Committee to recommend a slate of officers for 2022.

Motion by Ms. Lyons, seconded by Mr. Humphrey, to adjourn the meeting at 7:12 p.m. All present were in favor, none opposed. Motion was adopted.

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Board President                                                          Board Secretary

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