Minutes: October 2021

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

OCTOBER 18, 2021

MIAMI TOWNSHIP BRANCH

Present: Tony Cardinal, Jennifer Doss, Ed Humphrey, Judith Kocica, Tricia Lyons, Ernie Ramos.

Staff: Theresa Herron, Lynn Baird, Julie Robinson.

Mr. Cardinal called the meeting to order at 6:00 p.m.

Everyone recited the Pledge of Allegiance.

ROLL CALL:

Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, absent; Ed Humphrey, here; Judith Kocica, here; Tricia Lyons, here; Ernie Ramos, here.

OCTOBER 18, 2021, MINUTES:

Motion by Mr. Humphrey, seconded by Ms. Kocica, to approve the September 20, 2021, minutes as presented. All present were in favor, Ms. Doss abstained. The motion was adopted.

PUBLIC PARTICIPATION

None.

FISCAL OFFICER’S REPORT:

Ms. Gray submitted and reviewed the September 2021 financial report.

Motion by Ms. Kocica, seconded by Ms. Doss to approve the September 2021 Financial Report. All present were in favor, none opposed. The motion was adopted.

Motion by Ms. Kocica, seconded by Ms. Lyons, to approve the September 2021 bills paid. All present were in favor, Ms. Doss abstained. The motion was adopted.

DIRECTOR’S REPORT:

Ms. Wick said the Library began distributing take home COVID test kits at the end of September and were well received by the public. She received notice the state will change how the test kit program will work. She will participate in a webinar designed to provide additional information.

Ms. Wick reported 5,150 are enrolled in the Clermont County Ohio Governor’s Imagination Library and 1,062 have graduated. She also presented the circulation statistics, door counts, and 2022 meeting dates.

In regards to Strategic Planning, Ms. Wick and Ms. Jacobs attended the online conference presented by The Association of Bookmobile and Outreach Services. Ms. Wick said the Library is researching how to create an outreach department to reach guests who cannot or do not come to the library to take advantage of services and materials available.

Ms. Wick stated that the library experienced one of the busier hours of the day at 11 a.m. on Monday, October 4. The public seems to be happy and satisfied with the additional Monday hours.

Ms. Wick said the October 6 Wellness Fair was successful in providing screening for staff as well as flu shots for staff and family members.

Year-to-date circulation is up 45 percent, a drop from the previous month’s 48 percent.

Programming management training will be provided to managers at the November Managers Meeting.

Ms. Wick said the By-law Policy & Review Committee was not able meet before the board meeting but expects to make a presentation at the November meeting.

Ms. Doss asked about the funding for the COVID tests. Ms. Wick said the Ohio Department of Health pays for the tests.

Ms. Doss asked about the impact on staff time with curbside delivery and distribution of COVID tests to guests. Ms. Wick stated there has not been any negative impact reported, that it is preferred that the tests be delivered outside the building, but this program brings guests to the facilities who usually may not visit the Library.

Ms. Doss asked what the Library is doing for seniors in the community. Ms. Wick said each branch deals with senior groups and facilities in their individual communities.

Mr. Humphrey asks how COVID tests are given out to guests.  Ms. Wick reported guests are asked to call a branch to schedule a curbside delivery. Results are delivered at the time the test is taken since this is a proctored test. Ms. Kocica asked how statistics are kept. Ms. Wick said the branch keeps track of how many tests are given out only. Guests are asked to take no more than the number of people in their household.

NEW BUSINESS

Motion by Mr. Humphrey, seconded by Ms. Kocica, to approve Resolution 2021-30: Acceptance of Gifts to the Library. All present were in favor, none opposed. The motion was adopted.

Motion by Ms. Doss, seconded by Ms. Lyons, to approve Resolution 2021-31: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, aye; Ms. Doss, aye; Mr. Humphrey, aye; Ms. Kocica, aye; Ms. Lyons, aye; Mr. Ramos, aye. All present were in favor, none opposed. The motion was adopted.

Mr. Ramos asked about the issues with the HVAC system at Felicity and the plans for repair. Ms. Wick said the Facilities Department will handle the issue. Ms. Gray stated there are funds appropriated to proceed with resolving the issue.

Ms. Doss asked when book sales would begin again. Ms. Wick said book sales rely on volunteers, who will not be asked back until next year due to new insurance requirements.

Motion by Ms. Doss, seconded by Mr. Humphrey, to adjourn the meeting at 6:25 p.m. All present were in favor, none opposed. Motion was adopted.

____________________________________                        ____________________________________

Board President                                                          Board Secretary

____________________________________

Date