Minutes: June 2022

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

June 27, 2022

MIAMI TOWNSHIP BRANCH

Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey, and Ernie Ramos.

Staff: Chris Wick, Maura Gray, Theresa Herron, Lynn Baird, and Beth Barker.

Guests: Jennifer Trowbridge, CFA, and Joe Violand, CRA, FRM.

Mr. Cardinal called the meeting to order at 6:03 p.m.

ROLL CALL:

Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, here; Ed Humphrey, here; Judith Kocica, here; Tricia Lyons, here; Ernie Ramos, here.

Everyone recited the Pledge of Allegiance.

May 16, 2022 MINUTES:

Motion by Mr. Humphrey, seconded by Ms. Doss, to approve the May 16, 2022 minutes, as mailed. All were in favor. The motion was adopted.

PUBLIC PARTICIPATION:

None.

FISCAL OFFICER’S REPORT:

Ms. Gray submitted and discussed the May 2022 Financial Report and the first quarter 2022 Financial Report.

Motion by Ms. Waite, seconded by Mr. Humphrey, to approve the May 2022 (1) Bills Paid. All were in favor, none opposed. The motion was adopted.

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the May 2022 Anthem Bill paid. Ms. Doss abstained. All others were in favor, none opposed. The motion was adopted.

REDTREE INVESTMENT GROUP PRESENTATION:

Ms. Trowbridge and Mr. Violand of the RedTree Investment Group gave a presentation on the firm and their proposed services.

BUDGET COMMITTEE REPORT:

Ms. Kocica gave an overview of the Budget Committee meeting that occurred on June 6, 2022, to discuss the proposed Investment Policy.

After discussion, a motion by Mr. Cardinal, seconded by Ms. Kocica, to approve the Investment Policy, effective June 27, 2022. Ms. Lyons abstained. All others were in favor, none opposed. The motion was adopted.

Motion by Mr. Cardinal, seconded by Mr. Humphrey, to approve the engagement of the RedTree Investment Group as the Library’s investment advisor, effective June 27, 2022. Ms. Lyons abstained. All others were in favor, none opposed. The motion was adopted and Mr. Cardinal executed the engagement agreement.

Ms. Kocica asked that the RedTree Investment Group attend the October board meeting to give an update.

Motion by Mr. Humphrey, seconded by Ms. Doss, to approve the May 2022 Financial Report. All were in favor, none opposed. The motion was adopted.

DIRECTOR’S REPORT:

Ms. Wick stated there has been an increase in COVID-19 cases among staff and in the county.

Ms. Wick gave an update about the Clermont County Ohio Governor’s Imagination Library, stating more than 5,945 children and 43.9% of eligible children are enrolled. An anniversary event is scheduled for August 4, 2022, and to be held at the Miami Township Civic Center.

Copies of the Only Here postcards were distributed to the board along with the July/August Library Insider Newsletter. The postcards were distributed by library staff in various ways, including books placed on hold shelves and in library lockers, using them at outreach and engagement activities.

Ms. Wick explained the process of the Library’s large print collection becoming a floating collection between branches, which will be initiated in July.

Ms. Wick stated the prosecutor’s office reviewed all the policies, that were presented during the board meeting.

Ms. Wick stated the Branch-Department Updates now include photo highlights.

Ms. Wick gave a slideshow presentation of the Summer Reading Display Contest, showing photos of displays made in each department.

Ms. Wick explained the new Library app is available in the App Store and Google Play Store as well as all the features the app includes.

BY-LAW AND POLICY REVIEW COMMITTEE:

Ms. Doss gave an update of the By-Law Policy Review Committee that met on June, 2, 2022 and recommended updated to multiple policies.

After discussion, a motion by Ms. Kocica, seconded by Mr. Cardinal, to approve the Standards of Library Behavior Policy, effective June 27, 2022. All were in favor, none opposed. The motion was adopted.

After discussion, a motion by Mr. Humphrey, seconded by Mr. Ramos, to approve the Smoke Free Workplace Policy, effective June 27, 2022. All were in favor, none opposed. The motion was adopted.

After discussion, a motion by Mr. Cardinal, seconded by Ms. Kocica, to approve the Volunteer Policy, effective June 27, 2022. All were in favor, none opposed. The motion was adopted.

After discussion, a motion by Mr. Humphrey, seconded by Ms. Lyons, to approve the Posting, Displaying, Exhibiting and Distribution of Non-Library Materials Policy, as amended, effective June 27, 2022. All were in favor, none opposed. The motion was adopted.

After discussion, a motion by Ms. Lyons, seconded by Mr. Humphrey, to approve the Firearms, Dangerous Ordnance, and Weapons Policy (Formerly Concealed Carry Policy), effective June 27, 2022. All were in favor, none opposed. The motion was adopted.

BUILDING COMMITTEE:

Ms. Waite discussed the May 17, 2022 meeting regarding the Union Township Branch flooring issue. The branch is projected to be closed the first two weeks of November. Executive session regarding ORC 121.22 (G)(2) to consider the purchase of property for public purposes resulted in no action.

OLD BUSINESS:

None.

NEW BUSINESS:

Motion by Ms. Kocica, seconded by Ms. Doss, to approve Resolution 2022-22: Acceptance of Gifts to the Library: Donations as listed. All present were in favor, none opposed. The motion was adopted.

Motion by Ms. Waite, seconded by Mr. Humphrey, to approve Resolution 2022-23: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Mr. Humphrey, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.

Motion by Ms. Kocica, seconded by Ms. Doss, to adjourn the meeting at 8:16 p.m. All present were in favor, none opposed. The motion was adopted.

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Board President                                                          Board Secretary

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