Minutes: August 2022
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
AUGUST 15, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Mary Jo Waite, Judith Kocica, Ed Humphrey, and Ernie Ramos.
Absent: Jennifer Doss, Tricia Lyons.
Staff: Chris Wick, Maura Gray, Julie Robinson, Theresa Herron, Lynn Baird, and Beth Barker.
Mr. Cardinal called the meeting to order at 6:01 p.m.
ROLL CALL:
Roll Call: Tony Cardinal, here; Mary Jo Waite, here; Judith Kocica, here; Ernie Ramos, here; Ed Humphrey, here.
Everyone recited the Pledge of Allegiance.
JULY 18, 2022 MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the July 18, 2022, minutes, as mailed. All were in favor. The motion was adopted.
PUBLIC PARTICIPATION:
None.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the July 2022 Financial Report and the 2nd Quarter Financial Report.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve the July 2022 (1) Bills Paid. All were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the July 2022 (2) Anthem Bill paid. All were in favor, none opposed. The motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick gave an update on library services regarding COVID-19 test kits. Due to supply and demand, distribution has been reduced from four to two boxes per family.
Ms. Wick gave an update about Dolly Parton’s Imagination Library of Clermont County Ohio. She stated more than 6,205, or 45.8%, of eligible children in the county are enrolled as of August 5. Ms. Wick stated the Books, Bluegrass and BBQ 2nd Birthday Bash, held August 4, 2022, was a lot of fun and thanked the board members who attended to celebrate the program in Clermont.
Ms. Wick gave Strategic Plan updates. Many staff members helped promote library services and resources at the Clermont County Fair. She added thanks to the CED department for preparation of materials handed out at the fair and the Facilities department for setting up and taking down the booth.
Ms. Wick stated the Summer Reading program had ended and went very well. There were some issues with the participation tracking/logging software. CED staff worked with the software company to resolve the issues and are looking at an alternative vendor for next year.
Ms. Wick announced the HR Director had finished revising the Open-Door Policy training for managers and will begin implementing training soon.
Ms. Wick pointed out several items from the Branch/Department Update report. The Amelia Branch was gifted from the former village, a wall display entitled “Amelia Heroes,” which has been mounted at the branch for public display. The Batavia Branch has begun pulling sections of the juvenile non-fiction for display in a prominent location to raise awareness of materials in the collection.
Ms. Wick stated Ms. Baird worked with a third-party vendor to resolved rust issues with the Library Lockers, which was covered under warranty.
Ms. Wick announced an August Circulation Challenge with the goal to beat the August circulation from 2021.
NEW BUSINESS:
EXECUTIVE SESSION:
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve entering executive session pursuant to Ohio Revised Code 121.22 (G)(4) for the purpose of reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment. Roll Call: Tony Cardinal, yes; Mary Jo Waite, yes; Judith Kocica, yes; Ernie Ramos, yes; Ed Humphrey, yes. The motion was adopted at 6:37 p.m. The board returned from executive session at 7:34 p.m.
COMMITTEE REPORT:
Ms. Robinson presented information and a recommendation to raise the pay grade schedule to keep the Clermont County Public Library competitive in the marketplace and to foster employee retention. The updated paygrade schedule proposes to adjust all employees’ pay either up to the minimum or a 1.5-percent increase, whichever is higher for those employees.
Motion by Mr. Ramos, seconded by Mr. Humphrey, to approve the new pay grade schedule, effective Monday, August 15, 2022, and to authorize the administrative team to propose the update to the bargaining unit. All were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2022-27: Acceptance of Gifts to the Library: Donations as listed. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Mr. Humphrey, to approve Resolution 2022-28: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Mr. Ramos, yes; Mr. Humphrey, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Humphrey, to adjourn the meeting at 7:42 p.m. All present were in favor, none opposed. The motion was adopted.
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Board President Board Secretary
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