Minutes: July 2021

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

JULY 19, 2021

MIAMI TOWNSHIP BRANCH

Present: Tony Cardinal, Mary Jo Waite, Jennifer Doss, Ed Humphrey, Judith Kocica, Tricia Lyons, Ernie Ramos

Staff: Chris Wick, Maura Gray, Leslie Jacobs, Lynn Baird, Julie Robinson, Theresa Herron

Guests: None

Mr. Cardinal called the meeting to order at 6 p.m.

ROLL CALL:

Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, here; Judith Kocica, here; Tricia Lyons, here; Ed Humphrey, here.

All present recited the Pledge of Allegiance.

Ernie Ramos was sworn in as a new Board member.

JUNE 21, 2021, MINUTES:

Motion by Mr. Humphrey, seconded by Ms. Doss, to approve the June 21, 2021, board meeting minutes as mailed. All present were in favor, with Ms. Lyons and Mr. Ramos abstaining. Motion was adopted.

FISCAL OFFICER’S REPORT:

Ms. Gray reviewed the financial report. She said the 2020 audit is complete.  It was a clean audit and there were no findings, as usual.  Ms Gray discussed the Public Library Fund as it related to the state budget that was passed.

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the June 2021 financial report. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Waite, seconded by Ms. Lyons, to approve the June 2021 bills paid. All present were in favor, with Ms. Doss abstaining. Motion was adopted.

DIRECTOR’S REPORT

Ms. Wick reported on the July 1 Pandemic Team meeting. Storytimes will resume after September 6. The Vaccination Clinics in partnership with Clermont County Public Health will continue and the Library is happy to offer this service. The Clermont County Ohio Governor’s Imagination Library has 4,943 children enrolled with 765 who have graduated. United Way has earmarked money for the Imagination Library going forward but some fundraising will be needed. Library lockers have been installed, a wrap will be applied to each, staff will be trained, and then guests will be able to use them. Ms. Wick thanked the staff who made the library locker project possible. She discussed the Library’s School Readiness initiative designed to help children be better prepared for starting school. She thanked the staff members who worked on the School Readiness project. Ms. Wick reviewed circulation and door count numbers with the Board.

COMMITTEE REPORTS

Ms. Doss reported the By-laws & Policy Committee met July 16, 2021, and expect to present recommendations in August about the Internet Use Policy. She said the committee also is working on the Meeting Room Policy.

NEW BUSINESSS

Motion by Ms. Kocica, seconded by Ms. Doss, to approve Resolution 2021-22: Acceptance of Gifts to the Library. Donation as listed. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Waite, seconded by Mr. Humphrey, to approve Resolution 2021-23: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, aye; Ms. Doss, aye; Ms. Waite, aye; Mr. Humphrey, aye; Ms. Kocica, aye; Ms. Lyons, aye; Mr. Ramos, aye. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2021-24: Increase Appropriation in the General Fund. Ms. Gray explained this increase is necessary to pass the next Resolution:  transferring cash to the Debt Service Fund.  All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2021-25: Transfer Cash from the General Fund to the Debt Service Fund. All present were in favor, none opposed. Motion was adopted.

PUBLIC PARTICIPATION:

None.

Motion by Mr. Humphrey, seconded by Ms. Doss, to adjourn the meeting at 6:44 p.m. All present were in favor, none opposed. The resolution was adopted.

____________________________________                        ____________________________________

Board President                                                          Board Secretary

Date________________________________