Minutes: March 2022
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
March 21, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Jennifer Doss, Mary Jo Waite, Judith Kocica, Tricia Lyons, and Ernie Ramos. Absent: Ed Humphrey.
Staff: Chris Wick, Maura Gray, Leslie Jacobs, Julie Robinson, Theresa Herron, Lynn Baird, Shannon Roll and Beth Barker.
Mr. Cardinal called the meeting to order at 6:00 p.m.
ROLL CALL:
Roll Call: Tony Cardinal, here; Jennifer Doss, here; Mary Jo Waite, here; Judith Kocica, here; Tricia Lyons, here; Ernie Ramos, here.
Everyone recited the Pledge of Allegiance.
PUBLIC PARTICIPATION:
None.
FEBRUARY 28, 2022 MINUTES:
Motion by Mr. Ramos, seconded by Ms. Doss, to approve the February 28, 2022 minutes, as amended. All present were in favor, none opposed. The motion was adopted.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the February 2022 Financial Reports.
Motion by Ms. Kocica, seconded by Ms. Waite, to approve the February 2022 Financial Reports. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Doss, seconded by Ms. Kocica, to approve the February 2022 (1) Bills paid. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Lyons, to approve the February 2022 (2) Bills paid Anthem. Ms. Doss abstained. All others were in favor, none opposed. The motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick gave an update about the Clermont County Ohio Governor’s Imagination Library, stating over 5,700 children are enrolled and 1,546 children have graduated the program. 42.1% of eligible children are enrolled. The CCOGIL steering committee met on March 9, 2022 where Commissioner Painter confirmed ARPA funds can be used to support OGIL and a possible third-party conduit can collect for CCOGIL for the United Way. A subcommittee was formed to plan a summer event to raise awareness and funding for the program.
Statistics for circulation and door counts were reviewed.
Ms. Wick reviewed the Strategic Plan and the goals for the year, announcing the new online calendar vendor and the April 1st launch which will increase functionality, visual appeal and a user-friendly process for guests, department and branch staff.
The partnership with the League for Animal Welfare continues with plans to host adoption events at several branches over the summer and into fall.
Ms. Wick announced that the first mobile food truck pantry event, in partnership with Inter Parish Ministries and the Cincinnati Freestore Foodbank, was held at the New Richmond branch on March, 11th and was extremely successful. With Library literature and a limit of 100 food bundles to pass out, the event reached capacity 30 minutes before the program was designated to end.
Discussions and the progress of the Manager’s Manual are proceeding as scheduled.
In regards to the moisture issue at the Union Township branch, Ms. Wick and Mr. Carpenter met on March 15th with JS Held and KBA Architects to review results of the drain scoping, plumber recommendations, and work outlined by two flooring contractors.
Ms. Gray, Ms. Wick and Mr. Carpenter met with Beck Consulting on March 15th regarding the 32 Corridor project and the closure of the Glen Este-Withamsville Rd./32 intersection, which will not affect the physical branch.
Ms. Wick stated that she attended the Kentucky Public Library Association’s annual conference held March 16th-18th as both a participant and a presenter. Ms. Wick presented with the Boone, Campbell, Kenton and Hamilton County (OH) Directors on public service in the 21st century.
The annual report due to the state was submitted.
Ms. Wick attended the Ohio Means Jobs (OMJ) partner meeting on March 10th. OMJ reported an increase in the number of individuals seeking resume assistance. Discussion before the pandemic of hosting OMJ staff at branches to assist job seekers will resume after OMJ has concluded hiring additional staff. This is a great partnership and value added to communities.
Ms. Wick stated HR Director Ms. Robinson has scheduled the Open-Door Policy training.
Introduction of Communico: Shannon Roll.
Ms. Roll gave a presentation introducing and explaining the advantages of Communico’s event calendar for both guests and Library staff, which will launch April 1st. Communico’s “Reserve” function will be rolled out to the public at a later date. Reserve allows guests to reserve meeting rooms and study rooms online.
OLD BUSINESS:
Motion by Mr. Ramos, seconded by Ms. Lyons, to approve Resolution 2022-11: Director Fiscal Officer Authority, amended. Resolution 2022-11, approved by the prosecuting attorney, supersedes Resolution 2022-04 adopted by the board at the January, 24, 2022 board meeting. All present were in favor, none opposed. The motion was adopted.
NEW BUSINESS:
Motion by Ms. Doss, seconded by Ms. Kocica, to approve Resolution 2022-12: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Ms. Doss, to approve Resolution 2022-13: Disposal of Unneeded or Obsolete Library Inventory, as amended. Roll call vote: Mr. Cardinal, yes; Ms. Doss, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
EXECUTIVE SESSION:
Motion by Ms. Doss, seconded by Mr. Ramos, to go into executive session for ORC 121.22 (G)(1) to consider compensation of public employee(s) or official(s). All present were in favor, none opposed. Motion was adopted at 6:34 p.m. The board returned from executive session at 7:52 p.m.
Motion by Ms. Kocica, seconded by Mr. Ramos, to approve a 3% increase for the Director and the Fiscal Officer as additional compensation for calendar year 2022, effective the first payroll thereof. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Doss, seconded by Ms. Lyons, to adjourn the meeting at 7:53 p.m. All present were in favor, none opposed. The motion was adopted.
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Board President Board Secretary
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