Minutes: May 2021

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MAY 17, 2021

 

Present: Tony Cardinal, Judith Kocica, Tricia Lyons, Mary Jo Waite, Jennifer Doss, Ed Humphrey

 

Staff: Theresa Herron, Lynn Baird, Julie Robinson

 

Guests: None

 

Mr. Cardinal called the meeting to order at 6:01 p.m.

 

ROLL CALL:

 

Tony Cardinal, Judith Kocica, Tricia Lyons, Jennifer Doss, Ed Humphrey, here. Mary Jo Waite attended via the telephone.

 

Attendees recited the Pledge of Allegiance.

 

Mr. Cardinal read a letter of resignation from Mr. Joe Braun. Mr. Cardinal thanked Mr. Braun for his many years of service to the Board of Trustees.

 

April 19, 2021, MINUTES:

 

Motion by Mr. Humphrey, seconded by Ms. Doss, to approve the April 19, 2021, meeting minutes. All present were in favor, none opposed. Motion was adopted.

 

FISCAL OFFICERS REPORT:

 

Ms. Gray presented the financial report. She said the Public Library Fund was down slightly, but the Library’s expenditures and revenues are meeting budget expectations.

 

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the April financial report. All present were in favor, none opposed.

 

Motion by Ms. Lyons, seconded by Ms. Kocica, to pay the April 2021 bills. All in favor with Ms. Doss abstaining. Motion was adopted.

 

DIRECTOR’S REPORT

 

Ms. Wick reviewed the Pandemic Team’s updated Resilience and Restoration plan which addressed the change in state restrictions. Quarantining of materials has ended, daily cleaning has been changed to twice a day, capacity limits are no longer required, no mass gathering order is in effect, meeting rooms and study rooms will be reopened.

The Clermont County Ohio Governor’s Imagination Library now has 4,767 children enrolled with 567 graduated. The library lockers manufacturer said about half the order is ready to be shipped.

 

Ms. Wick presented two videos produced by staff members featuring the Older Americans Month program and Summer Reading. She complimented the staff for their work on these programs. She complimented staff on displays they are creating in their branches.

 

Ms. Wick discussed OverDrive’s SORA app that gives students in Clermont County school districts with SORA accounts access to the Library’s Ohio Digital Library juvenile collection.  Students can use their school credentials to check out digital materials if they don’t have a library card. She contacted the Clermont County Educational Services Center to inform school superintendents in the county about the program. She is aware that Milford Exempted and West Clermont districts currently use SORA.

 

Ms. Wick discussed having received an unsolicited customer service survey that indicated the Clermont County Public Library provided excellent customer service over the phone, the overall experience of the call was excellent, and the employee went over and above to make the experience pleasant.

 

Ms. Wick said donations will be accepted soon at branches that are able to take them.

 

Ms. Lyons thanked staff members for all the online content they are creating.

 

OLD BUSINESS

 

Ms. Doss discussed proposed revisions to the Board By-Laws.  A Statement of Expectations was proposed. This will be signed by each board member every January and by new members as they are appointed. One change to the By-Laws: comments made during Public Participation at Board meetings will be limited to specific operations and services of the Library. Comments about specific staff members must be made to the Board in writing to protect the staff member and the commenting member of the public from possible defamation of character and/or slanderous comments. Comments about specific staff members will be referred to the Personnel Committee and a recommendation will be made when deemed appropriate.

 

Motion by Mr. Humphrey, seconded by Ms. Lyons, to adopt the proposed revisions to the By-Laws. All present were in favor, none opposed. Motion was adopted.

 

NEW BUSINESS

Motion by Ms. Kocica, seconded by Ms. Doss, to approve Resolution 2021-18: Acceptance of Gifts to the Library. Donations as listed. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Waite, seconded by Ms. Doss, to approve Resolution 2021-19: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, aye; Ms. Lyons, aye; Ms. Waite, aye; Ms. Doss, aye; Mr. Humphrey, aye; Ms. Kocica, aye. The resolution was adopted.

 

 

PUBLIC PARTICIPATION

Mr. Cardinal invited any public matters be brought forth to the board. The following community member addressed the Board: Chris Hicks.

 

Motion by Mr. Humphrey, seconded by Ms. Doss, to approve and ratify all activity conducted at the April 2021 meeting.

 

Motion by Ms. Doss, seconded by Ms. Lyons, to adjourn the meeting at 6:36 p.m. All were in favor, none opposed. Motion was adopted.

 

Next meeting date is June 17.

 

____________________________________                        _______________________________________

Board President                                                                            Board Secretary

 

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