Minutes: November 2023

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

NOVEMBER 20, 2023

MIAMI TOWNSHIP BRANCH

 

Present: Jennifer Doss, Tony Cardinal, Judith Kocica, Tricia Lyons, Ed Humphrey, Ernie Ramos

Staff: Chris Wick, Leslie Jacobs, Julie Robinson, Melanie Smithey, Lynn Baird, Theresa Herron, Beth Barker

Ms. Doss called the meeting to order at 6:04 p.m.

ROLL CALL:

Roll call: Ms. Doss, here; Mr. Cardinal, here; Ms. Kocica, here; Ms. Lyons, here; Mr. Humphrey, here; Mr. Ramos, here.

All present recited the Pledge of Allegiance.

OCTOBER 16, 2023 MINUTES:

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve the October 16, 2023, board meeting minutes as corrected. All present were in favor, none opposed. Motion was adopted.

PUBLIC PARTICIPATION:

None.

EXECUTIVE SESSION:

Motion by Mr. Humphrey, seconded by Ms. Lyons, to enter into Executive Session for ORC Section 121.22(G)(1) to consider the employment, appointment, and compensation of a public employee or official. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Kocica, yes; Mr. Humphrey, yes; Mr. Ramos, yes; Ms. Lyons, yes. All present were in favor, none opposed. The motion was adopted.

Board members entered executive session at 6:06 p.m.

Board members returned from executive session at 7:58 p.m.

 

FISCAL OFFICER’S REPORT:

Ms. Smithey submitted and discussed the October 2023 Financial Report.  Ms. Smithey reviewed the Zimmer land valuation story posted on WCPO’s website on November 14, 2023.  Ms. Smithey relayed that Millhuff-Stang had been engaged to prepare year-end financial statements for 2023.

Motion by Mr. Cardinal, seconded by Ms. Lyons, to approve the October 2023 Financial Report. All present were in favor, none opposed. Motion was adopted.

Motion by Mr. Ramos, seconded by Ms. Lyons, to approve October 2023 Bills paid. All present were in favor, none opposed. Motion was adopted.

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve October 2023 Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.

DIRECTOR’S REPORT:

Ms. Wick reported 7,563 children, 64.5% of those eligible, are enrolled in Dolly Parton’s Imagination Library of Clermont County, Ohio (DPILCCO).

COMMUNICATIONS UPDATE:

Ms. Doss gave an update about the request, presented to the board at the October meeting, to rename of the Miami Township Branch to the Milford-Miami Township Branch. The individual requesting the name change has been contacted and informed of the renaming policy and process.

COMMITTEE REPORTS:

BY-LAW AND POLICY REVIEW COMMITTEE:

Motion by Ms. Lyons, seconded by Mr. Ramos, to approve the revised Internet Use Policy, as submitted. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Ms. Lyons, to approve the revised Naming and Renaming Libraries Policy, as submitted. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Mr. Cardinal, to approve the revised Non-Resident Borrowers Policy, as submitted. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Ms. Lyons, to approve the revised Patron Confidentiality Policy, as submitted. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Kocica, seconded by Mr. Ramon, to approve the revised Unattended Children Policy, as submitted. All present were in favor, none opposed. Motion was adopted.

All revised policies were made effective immediately.

NEW BUSINESS:

Motion by Ms. Kocica, seconded by Mr. Cardinal, to approve Resolution 2023-28: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. Motion was adopted.

Motion by Mr. Ramos, seconded by Ms. Lyons, to approve Resolution 2023-29: Disposal of Unneeded or Obsolete Library Inventory. Roll call: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. Motion was adopted.

Mr. Cardinal commented on his 21 years of service as a library Trustee.  Mr. Cardinal’s term ends December 31, 2023.

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to adjourn the meeting at 8:22 p.m. All present were in favor, none opposed. Motion was adopted.

 

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Board President                                                          Board Secretary

 

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