Minutes: October 2023
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
OCTOBER 16, 2023
MIAMI TOWNSHIP BRANCH
Present: Jennifer Doss, Tony Cardinal, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey, Ernie Ramos
Staff: Chris Wick, Leslie Jacobs, Julie Robinson, Melanie Smithey, Lynn Baird, Theresa Herron, Emily Wichman, Ashley Lemaster, Don Carpenter, Ed Jolley, and Beth Barker
Ms. Doss called the meeting to order at 6:03 p.m.
ROLL CALL:
Roll call: Ms. Doss, here; Mr. Cardinal, here; Ms. Waite, here; Ms. Kocica, here; Ms. Lyons, here; Mr. Humphrey, here; Mr. Ramos, here.
All present recited the Pledge of Allegiance.
SEPTEMBER 18, 2023 MINUTES:
Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve the September 18, 2023, board meeting minutes, as corrected. All present were in favor, none opposed. Motion was adopted.
PUBLIC PARTICIPATION:
None.
BOARD OF TRUSTEES BRIEF:
Mr. Ramos discussed some of the basic information of trustee roles and responsibilities.
FISCAL OFFICER’S REPORT:
Ms. Smithey submitted and discussed the September 2023 Financial Report.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the September 2023 Financial Report. All present were in favor, none opposed. Ms. Kocica abstained. Motion was adopted.
Motion by Mr. Cardinal, seconded by Ms. Lyons, to approve September 2023 Bills paid. All present were in favor, none opposed. Ms. Kocica abstained. Motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Waite, to approve September 2023 Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick reported 2,443, or 62.8%, of the eligible children in Clermont County are enrolled in Dolly Parton’s Imagination Library of Clermont County, Ohio (DPILCCO).
Ms. Wick informed the board the signup for the Hallow-Reads Challenge currently stands at 2,443 enrolled.
Ms. Wick updated the board the events that took place during Staff Development Day, which was held Monday, October 9, 2023, and the Health Fair held Tuesday, October 10, 2023.
GET TO KNOW THE LIBRARY SERIES: WILLIAMSBURG BRANCH:
Ms. Wichman and Ms. Lemaster presented information about the Williamsburg Branch, including history, staff, programs, and future plans.
2024 HOLIDAYS AND BOARD OF TRUSTEES MEETING DATES:
Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the 2024 Holidays and Board of Trustees meeting dates. All present were in favor, none opposed. The motion was adopted.
DEPARTMENT PRESENTATION: FACILITIES 3-5-10 YEAR PLAN:
Mr. Carpenter introduced Mr. Jolley as the new Facilities Supervisor and briefly went over the Facilities Department’s 3-5-10- year capital plan.
COMMUNICATIONS:
Christopher Myers Petition: Ms. Doss presented to the board a petition from Mr. Christopher Myers requesting the name of the Miami Township Branch to be changed to the Milford-Miami Township Branch. The Board asked Ms. Wick to respond to Mr. Myers, making sure he is aware of the Naming and Renaming Libraries Policy along with a general estimate for the cost to update the name.
OLD BUSINESS:
Fiscal Officer Search: Ms. Doss updated the board on the progress of the Fiscal Officer search.
Public Records Policy: Motion by Mr. Humphrey, seconded Mr. Ramos, to approve the Public Records Policy, as amended, effective date Tuesday, November 1, 2023. All present were in favor, none opposed. Motion was adopted.
NEW BUSINESS:
Motion by Mr. Cardinal, seconded by Ms. Lyons, to approve Resolution 2023-26: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Mr. Ramos, to approve Resolution 2023-27: Disposal of Unneeded or Obsolete Library Inventory. Roll call: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, abstained; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Cardinal, seconded by Ms. Lyons, to adjourn the meeting at 7:19 p.m. All present were in favor, none opposed. Motion was adopted.
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Board President Board Secretary
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Date