Minutes: June 2023

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

JUNE 26, 2023

MIAMI TOWNSHIP BRANCH

 

Present: Jennifer Doss, Tony Cardinal, Judith Kocica, Tricia Lyons, Ed Humphrey, Ernie Ramos

Absent: Mary Jo Waite

Staff: Chris Wick, Leslie Jacobs, Julie Robinson, Melanie Smithey, Lynn Baird, Chris Rich, Amy Matheney, Beth Barker, Theresa Herron

Ms. Doss called the meeting to order at 6:00 p.m.

ROLL CALL:

Roll call: Ms. Doss, here; Mr. Cardinal, here; Ms. Kocica, here; Ms. Lyons, here; Mr. Humphrey, here; Mr. Ramos, here.

May 15, 2023 MINUTES:

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve the May 15, 2023 board meeting minutes, as mailed.  All present were in favor, none opposed.  Ms. Lyons and Ms. Kocica abstained.  Motion was adopted.

May 22, 2023 SPECIAL BOARD MEETING MINUTES:

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve the May 22, 2023 special board meeting minutes, as mailed. All present were in favor, none opposed. Motion was adopted.

All present recited the Pledge of Allegiance.

 

PUBLIC PARTICIPATION:

None.

GETTING TO KNOW THE LIBRARY:

Doris Wood Batavia Branch presentation by Mr. Rich and Ms. Matheney.

 

PERSONNEL COMMITTEE

Ms. Doss gave an update on the open Fiscal Officer position. Ms. Doss introduced the talent recruiting firm, Organizational Architecture (OA), who gave a presentation about their recruiting services.

After the OA presentation, the board discussed options on filling the Fiscal Officer position and securing support for the Fiscal Office in the interim.

BY-LAW AND POLICY REVIEW COMMITTEE

The By-law and Policy Review Committee discussed the Credit Card and Meeting Room Use policies.  The recommended Credit Card policy revisions included minor grammatical changes, updated the list of personnel permitted to use library credit cards as part of their job, and new language based on guidance from the State Auditor’s office regarding online purchasing accounts, and a late fee statement.  The board discussed the proposed revisions.

Motion by Ms. Lyons, seconded by Mr. Ramos, to approve the revision of the Credit Card Policy. All present were in favor, none opposed. Motion was adopted.

The recommended Meeting Room Use policy revisions added duplicated language from the Standards of Library Behavior policy regarding petitioning, added ‘President of’ in reference to changing reservations, and the removal of the meeting room use fee.  The board discussed the proposed revisions.

Motion by Mr. Ramos, seconded by Mr. Humphrey, to approve the removal of meeting room fee. Roll call vote: Ms. Doss, yes; Mr. Cardinal, no; Ms. Kocica, no; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. Motion was adopted.

Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve the September 1^st effective date of removal of the meeting room fee. Ms. Kocica was opposed, all others present were in favor. Motion was adopted.

Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve the remainder of the changes to the Meeting Room Policy. Ms. Kocica opposed, all others present were in favor. Motion was adopted.

FISCAL OFFICER’S REPORT:

Ms. Smithey submitted and discussed the May 2023 Financial Report.

Motion by Mr. Cardinal, seconded by Ms. Lyons, to approve the May 2023 Financial Report. All present were in favor, none opposed. Ms. Kocica abstained. Motion was adopted.

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve May 2023 Bills paid. All present were in favor, none opposed. Ms. Kocica abstained. Motion was adopted.

Motion by Ms. Kocica, seconded by Ms. Lyons, to approve May Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.

DIRECTOR’S REPORT

Ms. Wick gave a description of the Homeschool Hangout programs and the Awesome Idea Award as mentioned in the Batavia branch presentation.

Ms. Wick reported there are currently 7,251 Clermont County children who are currently enrolled in the Dolly Parton’s Imagination Library of Clermont County, Ohio (DPILCCO).

Ms. Wick announced the new access to online library card registration for guests ages 18 years and older.

NEW BUSINESS:

Motion by Ms. Kocica, seconded by Mr. Cardinal, to approve Resolution 2023-18: Acceptance of Gifts to the Library. Donations as listed. All present were in favor, none opposed.

Motion by Ms. Kocica, seconded by Mr. Humphrey, to approve Resolution 2023-19: Disposal of Unneeded or Obsolete Library Inventory, amended. Roll call: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. Motion was adopted.

Motion by Mr. Ramos, seconded by Mr. Cardinal, to adjourn the meeting at 8:15 p.m. All present were in favor, none opposed. Motion was adopted.

 

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Board President                                                          Board Secretary

 

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