Minutes: July 2023
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
JULY 17, 2023
MIAMI TOWNSHIP BRANCH
Present: Jennifer Doss, Tony Cardinal, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey, Ernie Ramos
Staff: Chris Wick, Leslie Jacobs, Julie Robinson, Melanie Smithey, Lynn Baird, Theresa Herron, Lisa Breithaupt, Beth Barker
Ms. Doss called the meeting to order at 6:00 p.m.
ROLL CALL:
Roll call: Ms. Doss, here; Mr. Cardinal, here; Ms. Waite, here; Ms. Kocica, here; Ms. Lyons, here; Mr. Humphrey, here; Mr. Ramos, here.
All present recited the Pledge of Allegiance.
June 26, 2023 MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Lyons, to approve the June 26, 2023, board meeting minutes, as mailed. All present were in favor, none opposed. Ms. Waite abstained. Motion was adopted.
PUBLIC PARTICIPATION:
None.
GETTING TO KNOW THE LIBRARY:
Goshen Branch presentation by Ms. Breithaupt.
FISCAL OFFICER’S REPORT:
Ms. Smithey submitted and discussed the June 2023 Financial Report.
Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve the 2024 Tax Budget, as submitted. Roll call: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes.
Motion by Mr. Cardinal, seconded by Mr. Humphrey, to approve the June 2023 Financial Report. All present were in favor, none opposed. Motion was adopted.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve June 2023 Bills paid. All present were in favor, none opposed. Ms. Kocica abstained. Motion was adopted.
Motion by Ms. Kocica, seconded by Mr. Cardinal, to approve June 2023 Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.
DIRECTOR’S REPORT
Ms. Wick reported 61.8% of the eligible children in Clermont County are now enrolled in Dolly Parton’s Imagination Library of Clermont County, Ohio (DPILCCO). Currently, there are 7,250 children enrolled.
Ms. Wick announced Staff Development Day will be held Monday, October 5, 2023.
Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve an expenditure not to exceed $1,500 to provide a catered lunch for Staff Development Day. All present were in favor, none opposed. Motion was adopted.
OLD BUSINESS:
EXECUTIVE SESSION:
Motion by Mr. Humphrey, seconded by Ms. Waite, to enter into Executive Session pursuant to ORC Section 121.22(G)(1) to consider the employment, appointment, and compensation of a public employee or official. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Board members entered executive session at 6:33 pm.
Board members returned from executive session at 8:15 pm.
Motion by Ms. Lyons, seconded by Mr. Humphrey, to authorize the Board President to contract with Organizational Architecture (OA) to assist the board in addressing the staffing needs of the Fiscal Office, pursuant to the terms and conditions set forth in the contract agreement as reviewed and approved by the prosecuting attorney’s office. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
NEW BUSINESS:
Motion by Mr. Cardinal, seconded by Ms. Lyons, to approve Resolution 2023-20: Acceptance of Gifts to the Library, donations as listed. All present were in favor, none opposed.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve Resolution 2023-21: Disposal of Unneeded or Obsolete Library Inventory. Roll call: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. Motion was adopted.
Motion by Mr. Cardinal, seconded by Mr. Humphrey, to adjourn the meeting at 8:18 p.m. All present were in favor, none opposed. Motion was adopted.
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Board President Board Secretary
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