Minutes: November 2022
MINUTES
CLERMONT COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
NOVEMBER 21, 2022
MIAMI TOWNSHIP BRANCH
Present: Tony Cardinal, Mary Jo Waite, Judith Kocica, Tricia Lyons, Ed Humphrey and Ernie Ramos.
Absent: Jennifer Doss.
Staff: Chris Wick, Maura Gray, Don Carpenter, Theresa Herron, Lynn Baird, and Beth Barker.
Mr. Cardinal called the meeting to order at 6:05 p.m.
ROLL CALL:
Roll Call: Tony Cardinal, here; Mary Jo Waite, here; Judith Kocica, here; Tricia Lyons, here; Ed Humphrey, here; Ernie Ramos, here.
Everyone recited the Pledge of Allegiance.
SEPTEMBER 19, 2022 MINUTES:
Motion by Mr. Humphrey, seconded by Ms. Lyons, to approve the September 19, 2022 minutes, as mailed. Ms. Kocica, present; Mr. Ramos, abstained. All others were in favor, none opposed. The motion was adopted.
OCTOBER 17, 2022 MINUTES
Motion by Mr. Humphrey, seconded by Mr. Ramos, to approve the October 17, 2022 minutes, as mailed. Ms. Waite, abstained; Ms. Lyons, abstained. All others were in favor, none opposed. The motion was adopted.
PUBLIC PARTICIPATION:
None.
NEW BUSINESS:
EXECUTIVE SESSION:
Motion by Ms. Kocica, seconded by Ms. Waite, to approve entering executive session pursuant to Ohio Revised Code Section 121.22 (G)(4) for the purpose of reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment and Ohio Revised Code Section 121.22 (G)(1) to consider compensation for a public employee(s) or official(s). Roll Call: Tony Cardinal, yes; Mary Jo Waite, yes; Judith Kocica, yes; Ernie Ramos, yes; Ed Humphrey, yes; Tricia Lyons, yes. Absent: Jennifer Doss. The motion was adopted at 6:09 p.m. The board returned from executive session at 6:34. p.m.
FISCAL OFFICER’S REPORT:
Ms. Gray submitted and discussed the October 2022 Financial Report and the Third Quarter Financial Report. Ms. Gray also discussed the 3rd Quarter Dashboard.
Motion by Ms. Waite, seconded by Ms. Lyons, to approve the October 2022 (1) Bills Paid. All were in favor, none opposed. The motion was adopted.
Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the October 2022 (2) Anthem Bill paid. All were in favor, none opposed. The motion was adopted.
DIRECTOR’S REPORT:
Ms. Wick gave an update about Dolly Parton’s Imagination Library of Clermont County Ohio (DPILCCO), stating the goal of 50% enrollment of eligible children had been met as of November 19th. Enrollment may drop below 50% with the December mailing when current 5-year-olds “graduate” from the program. September 1, 2020, was DPILCCO’s first mailing and included 1,133 books. The most recent mailing, November 1, 2022, consisted of 6,577 books. During the life of the program, a total of 71,714 books have been mailed.
Ms. Wick discussed the Strategic Plan highlights with the goal to improve access by creating an outreach department to deliver materials to schools, senior centers, and/or childcare facilities. Ms. Wick thanked the support department managers for working on the plan, including selection of the type of vehicle to be used, staffing models, collections for the department, and the next steps for development.
Ms. Wick stated that the 2nd Annual Mini Picture Book Read-In was scheduled for Youth Service staff in November. The School Readiness Committee provided storytime examples centered around caregiver tips on early literacy and school readiness skills. Our goal is that CCPL Storytimes are very intentional and based on school readiness principles.
Ms. Wick stated the Books by the Banks Book Festival was very successful for its first year back after the COVID shutdown. Many visitors who attended the event and stopped by the CCPL table commented that they were Clermont County residents.
Ms. Wick stated Active Shooter Training had begun and is mandatory for all staff to attend.
Ms. Wick reviewed information about the State Route 32 Eastern Corridor project and how it will impact access to the Union Township Branch. The Glen Este-Withamsville intersection is scheduled to begin in April 2024.
BY-LAW AND POLICY REVIEW COMMITTEE:
Mr. Humphrey gave an update on the review of the HR Policy Manual and minor updates which will be presented to the whole board for approval at the December board meeting.
BUDGET COMMITTEE:
Ms. Kocica stated the committee met to discuss the 2023 appropriations which will be presented to the whole board for approval at the December board meeting.
OLD BUSINESS:
UNION TOWNSHIP FLOORING UPDATE:
Mr. Carpenter gave a presentation on the process and results of the Union Township branch flooring project.
NEW BUSINESS:
Motion by Ms. Kocica, seconded by Ms. Lyons, to approve Resolution 2022-34: Acceptance of Gifts to the Library. Donations as listed. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Waite, seconded by Mr. Humphrey, to approve Resolution 2022-35: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Mr. Cardinal, yes; Ms. Waite, yes; Ms. Kocica, yes; Ms. Lyons, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.
Motion by Ms. Kocica, seconded by Ms. Lyons, to approve Resolution 2022-36: Transfer Cash General Funds to 27th Pay & Accrued Leave. All present were in favor, none opposed. The motion was adopted.
Motion by Mr. Ramos, seconded by Ms. Lyons, to adjourn the meeting at 7:30 p.m. All present were in favor, none opposed. The motion was adopted.
____________________________________ ____________________________________
Board President Board Secretary
____________________________________
Date