Minutes: May 2023

MINUTES

CLERMONT COUNTY PUBLIC LIBRARY

BOARD OF TRUSTEES

MAY 15, 2023

MIAMI TOWNSHIP BRANCH

 

Present: Jennifer Doss, Tony Cardinal, Mary Jo Waite, Ed Humphrey, Ernie Ramos

Absent: Tricia Lyons, Judith Kocica

Staff: Chris Wick, Melanie Smithey, Leslie Jacobs, Julie Robinson, Theresa Herron, Lynn Baird, Andrea Brofft, Beth Barker

Ms. Doss called the meeting to order at 6:02 p.m.

ROLL CALL:

Roll call: Ms. Doss, here; Mr. Cardinal, here; Ms. Waite, here; Mr. Humphrey, here; Mr. Ramos, here

All present recited the Pledge of Allegiance.

APRIL 17, 2023 MINUTES:

Motion by Mr. Humphrey, seconded by Ms. Waite, to approve the April 17, 2023, board meeting minutes, as mailed. All present were in favor, none opposed. Mr. Ramos abstained. Motion was adopted.

APRIL 24, 2023 SPECIAL MEETING MINUTES:

Motion by Mr. Cardinal, seconded by Ms. Waite, to approve the April 24, 2023, board meeting minutes, as mailed. All present were in favor, none opposed. Mr. Humphrey abstained. Motion was adopted.

PUBLIC PARTICIPATION:

None.

GETTING TO KNOW THE LIBRARY:

Board of Trustees presentation by Ms. Doss.

 

FISCAL OFFICER’S REPORT:

Ms. Smithey submitted and discussed the April 2023 Financial Report.

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve the April 2023 Financial Reports. All present were in favor, none opposed. Motion was adopted.

Motion by Ms. Waite, seconded by Mr. Ramos, to approve April 2023 Bills paid. All present were in favor, none opposed. Motion was adopted.

Motion by Mr. Ramos, seconded by Mr. Cardinal, to approve April Bills paid – Anthem. All present were in favor, none opposed. Ms. Doss abstained. Motion was adopted.

DIRECTOR’S REPORT:

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to approve donation of 500 gently used adult and young adult books for Summer Reading prizes from Half Priced Books, Beechmont location. All present were in favor, none opposed. Motion was adopted.

Ms. Wick reported more than 52.1% of the eligible children in Clermont County are now enrolled in Dolly Parton’s Imagination Library of Clermont County, Ohio (DPILCCO). Currently, there are 7,059 children enrolled.

Ms. Wick announced the collaboration with KLiCWOW to host an event to be held on June 15^th at the Miami Township branch. This event will include tablet distributions, as well as partners such as HealthSource of Ohio promoting dental health and the United Way/DPILCCO promoting the Imagination Library.  The Library will promote summer reading, school readiness materials, and provide activities for attendees.

Ms. Wick reported the School Readiness Committee has been working to create videos to provide information about the School Readiness program.

Ms. Wick discussed the Thank A Library Coworker program where more than 984 thank you slips were distributed among the 116 CCPL staff members.

COMMITTEE REPORTS:

BUILDING COMMITTEE:

Ms. Waite commented that ODOT had accepted the Library’s counter-offer regarding the Union Township land acquisition.

BUDGET COMMITTEE:

Mr. Cardinal discussed the April 25^th Budget committee meeting, providing support for the approval of the proposed capital budget and the use of the courier service through the remainder of 2023.

NEW BUSINESS:

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to enter into Executive Session for ORC 121.22(G)(4) for the purpose of reviewing negotiations or bargaining sessions with public employees concerning their compensation or other terms and conditions of employment. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.

Board members entered executive session at 6:40 pm.

Board members returned from executive session at 7:21 pm.

Motion by Ms. Waite, seconded by Mr. Ramos, to approve Resolution 2023-13: Acceptance of Gifts to the Library. Donations as listed. All present were in favor, none opposed. Motion was adopted.

Motion by Mr. Cardinal, seconded by Ms. Waite, to approve Resolution 2023-14: Disposal of Unneeded or Obsolete Library Inventory. Roll call vote: Ms. Doss, yes; Mr. Cardinal, yes; Ms. Waite, yes; Mr. Humphrey, yes; Mr. Ramos, yes. All present were in favor, none opposed. The motion was adopted.

Motion by Mr. Ramos, seconded by Mr. Cardinal, to approve Resolution 2023-15: Increase in the Appropriation in the General Fund: Donations are listed. All present were in favor, none opposed. The motion was adopted.

Motion by Mr. Humphrey, seconded by Ms. Waite, to approve Resolution 2023-16: Transfer Cash from the General Fund (101) to the Capital Fund (400). All present were in favor, none opposed. The motion was adopted.

Motion by Mr. Cardinal, seconded by Ms. Waite, to approve Resolution 2023-17: Increase in the Appropriation in the Capital Fund. All present were in favor, none opposed. The motion was adopted.

Motion by Mr. Humphrey, seconded by Mr. Cardinal, to adjourn the meeting at 7:25 p.m. All present were in favor, none opposed. Motion was adopted.

 

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Board President                                                          Board Secretary

 

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